Payroll and Benefits Coordinator

Why FirstOntario?

• Competitive compensation packages


• Top-tier health and wellness benefits, including comprehensive benefits packages and a yearly Personal Spending Account


• Enhanced mental health benefits through SunLife and TELUS Health


• Exclusive banking benefits


• Up to $1000 per year towards professional development


• Pension Plan


• Flex-work environment


• Company-wide Employee Volunteer program (Blue Wave Program)


• Employee and Family Assistance Program

Job Overview

The Payroll and Benefits Coordinator is responsible for providing exceptional administrative support for the weekly and bi-weekly payrolls for unionized, non-unionized and salary employees, benefits and pension programs for active and retired employees. This position is an active member of a dedicated Human Resources team that executes the Human Resources Strategic Plan for FirstOntario Credit union.

Role

• Provide payroll, pension and benefits administrative support


• Process the weekly hourly unionized employee's payroll


• Assist with the bi-weekly payroll


• Process pension and benefit plan entries, including, but not limited to, enrolments, changes, leave of absences and terminations


• Facilitate the disability process including initiating forms, updating necessary files, processing paperwork for top ups, communicating with vendors and coordinating with Human Resource Business Partners


• Ensure all employee records are accurate and up to date, hours of work, attendance, vacation, leave of absence, overtime, and benefit entitlements


• Track part-time hours and probationary hours


• Work closely with the HR team members regarding staffing changes to provide seamless transitions for new and existing employees


• Assist with the year end process


• Maintain records for month-end reporting and remittances


• Maintain retiree and other inactive employee files for benefits purposes


• Generate reports as required to identify Human Resource metrics and initiatives


• Provide statistical information and KPI data for the Human Resources department and other departments within FCU as required


• Support the process of merit increases, cost of living increases, incentive payouts and salary adjustments with high attention to detail


• Produce and submit ROE's both within the payroll system and manually where required


• Provide support to internal and external audits for payroll and benefits (KPMG, Payroll & CRA audits)


• Ensure strict confidentiality of employment records and employee information


• Be an advocate for employee health and wellness to ensure the overall well-being of yourself and others


• Perform other duties and projects as assigned

Required Skills

• Post-secondary education in Human Resources Management, Business Administration, or related field


• 3-5 years of experience working in a Human Resources or Payroll and Benefits role


• Payroll Compliance Practitioner Certification


• Experience working with Payroll and Benefit systems


• An understanding of unionized work environment and the ability to work within collective bargaining agreements is considered an assetBe detail-oriented, highly organized and have the ability to multi-task


• Be a team player, demonstrating a positive attitude


• Appreciate the need to work independently while supporting team members and organizational objectives


• Demonstrate exceptional customer service skills


• Be quick to respond to requests for service from all stakeholders


• Take accountability and inherently demonstrate a high level of integrity and be trustworthy


• Demonstrate clear and professional written and verbal communication skills


• Be aware of and mitigate enterprise risk factors and ensure compliance with applicable regulations, legislation and FirstOntario policies and procedures


• Be proficient in MS Office

Interested in this role, but don't meet every requirement? We encourage you to apply! We know from experience that a candidate doesn't need 100% of the qualifications listed to bring incredible value to our team. We're actively seeking diverse backgrounds and perspectives to help make FirstOntario better. At FirstOntario, inclusion, diversity, and equity aren't just "nice to have" - they're essential to our success.

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know.