Payroll Clerk

Casasanta is seeking an experienced Payroll Clerk to manage payroll administration for its manufacturing operations. Reporting to the Controller, the Payroll Clerk will be responsible for accurate and timely payroll processing, maintaining employee payroll records and ensuring compliance with applicable legislation and collective agreement provisions.

This hands-on position requires the ability to manage payroll deadlines independently while working closely with Finance, Human Resources and departmental managers. The successful candidate will support employees with payroll inquiries, resolve discrepancies and contribute to the accuracy and efficiency of payroll operations.

YOUR ROLE AS PAYROLL CLERK

Payroll Administration and Compliance

• Manage regular payroll processing for hourly and salaried employees, including overtime, vacation entitlements, statutory holidays and applicable deductions.
• Review timekeeping records, investigate discrepancies and coordinate corrections with departmental managers.
• Maintain accurate employee payroll records, coordinating with Human Resources on new hires, departures, compensation adjustments, benefits and leaves.
• Administer payroll in accordance with Ontario employment legislation, statutory requirements and applicable collective agreement provisions.
• Prepare payroll reconciliations, statutory remittances, Records of Employment and year-end reporting, including T4s.
• Respond to employee payroll inquiries and resolve discrepancies in a timely and confidential manner.

Finance and HR Coordination

• Prepare payroll reports and supporting documentation for financial reporting and audits.
• Maintain payroll documentation in accordance with internal procedures and record retention requirements.
• Identify opportunities to improve payroll accuracy, timekeeping procedures and administrative processes.
• Provide administrative support to the Finance department, including ad hoc projects and departmental initiatives as needed.

YOUR EXPERIENCE & EXPERTISE                             

Education and Certifications

• Post-secondary education in Accounting, Business Administration or a related area of study.
• Payroll Compliance Professional (PCP) designation considered an asset.

Skills and Experience

• 3+ years of payroll experience, preferably within a manufacturing or industrial environment.
• Demonstrated experience administering payroll in a unionized environment, with a strong understanding of collective agreement provisions and their application to payroll.
• Proficiency with payroll systems (ADP strongly preferred) and Microsoft Excel.
• Experience processing payroll for hourly and salaried employees, including overtime, shift premiums and other wage entitlements.
• Thorough knowledge of Ontario employment standards, payroll legislation, statutory deductions and reporting requirements.
• Experience with payroll reconciliations, statutory remittances and year-end reporting.
• Strong analytical and problem-solving skills, with excellent attention to detail.
• Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines.
• Strong communication and interpersonal skills, with sound judgment and a commitment to confidentiality.

TOTAL REWARDS

• Base Salary: $60,000 - $70,000 annually, based on skill set and experience.
• Benefits: Comprehensive group benefits package, including extended health, dental, life insurance and long-term disability coverage.