Payroll Representative

Payroll Representative 

Practicing Professional 2, Operations 

Are you passionate about contributing to the community? Are you interested in working for an organization that is committed to learning and growing, puts people at the centre of our work, believes in a culture of belonging and building on the strength of our community?

Camino Wellbeing + Mental Health supports individuals, families, and communities as they work to strengthen their wellbeing and mental health. Our vision is to have a connected community where all people thrive. 

WHAT’S THE OPPORTUNITY?

Are you a detail-oriented payroll professional who values accuracy, collaboration, and meaningful work? Do you want your skills to directly support a compassionate, community-focused organization? At Camino Wellbeing + Mental Health, you’ll have the opportunity to do just that.

We’re looking for a Payroll Representative who will play a key role in supporting our Finance Team ensuring our dedicated employees are paid accurately and on time, while contributing to the financial integrity of the organization. In this role, you’ll:

• Collaborate closely with Finance and HR colleagues, bringing structure and clarity to payroll processes


• Support a mission-driven organization that is creating a connected community where all people thrive


• Contribute to continuous improvements, helping us streamline systems, uphold compliance, and build trust through accuracy

At Camino, payroll is more than a transaction it’s a commitment to care, professionalism, and respect for our people. If you’re excited to bring your skills to a team that values your contribution and supports meaningful community impact, we encourage you to apply.

WHY WORK FOR US?

We are an organization that serves Individuals, families, and communities within the Waterloo Region! We are excited about our work, the impact we have in the community and our people (our people are our superpower!).  We are committed to doing what is best for our community and to developing our people.

Join us to:

• Do work that matters.


• Be part of a caring, passionate, and collaborative workplace that lives its values.


• Learn a ton and support us in creating a more seamless experience for individuals, families and our community.


• Be a part of our diversity, equity, and inclusion journey.


• Put the people we serve at the centre of everything we do.


• Have a positive impact in our community.


• Work with an organization that supports your growth and provides opportunities for you to use your transferrable skills among other teams and programs.

WHAT YOU’LL BE DOING:

• Be accountable for the processing and validation of bi-weekly payroll in compliance with ESA standards and internal policies


• Maintain accurate payroll records and ensure timely paystubs and reports for all employees


• Prepare and reconcile benefit deductions; investigate discrepancies in monthly benefit invoices and communicate issues to leadership and carrier as needed


• Generate payroll-related reports and variance analyses for internal and external stakeholders


• Collaborate closely with the HR and Talent teams to ensure payroll accurately reflects employment changes


• Maintain and optimize payroll systems, HRIS tools, and Excel trackers for improved efficiency


• Monitor and implement changes related to government legislation and ESA compliance


• Participate in external audits (CRA or Funder driven), policy reviews, and benefits meetings as required


• Prepare monthly and annual compensation and vacation accrual reports, and support salary allocation analysis


• Contribute to forecasting, budgeting, and cost centre data reviews


• Participate in Team Huddles. Cross-train in other finance functions and provide support across the team when needed


• Be proactive in identifying opportunities for continuous improvement — using downtime to refine payroll processes, automate reporting tools, and suggest enhancements that reduce risk and improve clarity


• Lead and support projects to improve efficiencies and improvements to ways of work.


• Bring a growth mindset to your work — trying new approaches, learning from feedback, and aligning your contributions with Camino’s values of putting people at the centre of everything we do


• Other duties as assigned by Manager

WHAT WE’RE LOOKING FOR:

• Diploma in Business Administration, Accounting, Human Resources, or a related field (or equivalent combination of education and experience)


• Minimum of three (3) years of experience in payroll and payroll administration, preferably in a multi-program or nonprofit environment


• Strong understanding of payroll legislation, ESA, CRA regulations, and benefits structures


• Familiarity with GAAP accounting principles and experience supporting audits


• Proficiency in Microsoft Excel and use of HRIS/payroll systems (e.g., Bamboo, Sage, CMS, etc.)


• High attention to detail, ability to work independently, and strong organizational skills


• Understanding of confidentiality and adherence to ethical and financial standards


• Experience working in or supporting unionized environments and interpreting collective agreements


• Ability to communicate clearly and professionally with both leadership and employees in a customer focused manner.


• Demonstrated ability to work independently and flex hours as needed to meet critical deadlines

ARE THERE BONUS POINTS?

• Experience processing payroll (bi-weekly) in a multi-program or nonprofit environment


• Strong understanding of payroll legislation, CRA, and benefit structures


• Familiarity with GAAP, government deductions, and audit processes


• Proficiency in Microsoft Excel and experience using HRIS/payroll systems

ANYTHING ELSE I SHOULD KNOW?

• This is a full-time permanent position working 37.5 hours per week


• This role is graded as a Practicing Professional 2, Operations.


• Must be legally eligible to work in Canada.


• A police record check for the vulnerable sector is required.


• Must be able to provide either proof of vaccination or documentation providing a satisfactory reason under the Ontario Human Rights Code for not being vaccinated.


• Wage: The hourly rate for this position is $23.98 - $33.86.


• Full-time employees start at 3 weeks' vacation (prorated based on start date) and are eligible to participate in Camino’s benefits and RRSP matching program after three months of service.  

OUR COMMITMENT TO EQUITY

Camino is an equal opportunity employer and supports workforce diversity. At Camino we believe that diversity enriches our performance, clients, services offered, the communities where we live and work, and the lives of our employees. Should you require accommodation during the recruitment process, please contact Human Resources ([email protected]). While we thank all applicants for their interest, only those candidates selected for an interview will be contacted.

As we continue to be responsive to the changing needs of our communities, we acknowledge the historical and present-day violence and systemic barriers that continue to harm members of our Region and that we must ask ourselves not if we are complicit, but how.

Camino is committed to developing anti-oppressive practices and equitable outcomes for the families we serve while ensuring that our programs reflect and meet their needs. We recognize that we must work in collaboration with others to dismantle systems of oppression, discrimination, and violence that people face as a result of their diversity, beliefs and identities. 

Building equity takes time, resources, intentional commitment and behavioural change. It is an ongoing process, and we start by recognizing the racism and discrimination faced by Indigenous people, Black people, Asian communities, racialized people, ethnic or linguistic groups, members of the 2SLGBTQIA+ communities, unhoused people, people with mental illness and people with physical and intellectual disabilities. 

To help us create change and ensure that we can continue helping families thrive, Camino has invested in antiracism and anti-oppression training for all our employees. In addition, we have engaged in an organizational assessment to identify and address gaps. We have also created an Equity Leader position to help ensure our policies, processes, and practices eliminate any existence or influence of systemic racism across our organization.

We have a lot of work to do, and we are committed to keep moving forward on this learning journey. We will continue to listen, learn, and take action to ensure that everyone at Camino experiences true equity, empowerment, and inclusion.