Payroll Specialist

Autoport Limited is looking for a Payroll Specialist at its facility located in Eastern Passage!

The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll and related activities across Canadian and U.S. operations. This role ensures full compliance with applicable legislation, supports payroll-related reporting and invoicing, and contributes to the continuous improvement of payroll processes that impact employee experience and organizational performance.

Major Responsibilities and Duties

• Process end-to-end payroll for employees across two subsidiaries in Canada and the United States, ensuring accuracy, timeliness, and compliance with all applicable regulations.


• Review, validate, and maintain payroll data and employee records, including hours worked, earnings, deductions, benefits, salary changes, and status updates.


• Ensure compliance with all federal, provincial/state, and local payroll legislation, including the calculation and processing of statutory deductions (e.g., income tax, CPP/QPP, EI, and U.S. withholdings).


• Reconcile payroll registers, investigate discrepancies, and resolve issues in a timely manner.


• Process complex payroll transactions, including bonuses, retroactive pay, garnishments, and benefit adjustments.


• Coordinate and complete monthly, quarterly, and year-end activities, including T4s and Relevé 1s (Canada) and W-2s (U.S.), ensuring accurate and timely filing.


• Respond to employee and manager inquiries related to payroll, deductions, and policies across both countries in a timely and professional manner.


• Partner with HR, Finance, and Benefits teams to ensure accurate data flow, reporting alignment, and audit readiness; support internal and external audits as required.


• Support payroll system updates, implementations, and integrations, and contribute to the development and documentation of standardized payroll procedures across both subsidiaries.


• Monitor payroll processes, stay current on legislative and tax changes in Canada and the United States, and provide reporting and analytics to support compliance, financial planning, and decision-making.
  

Qualifications and Requirements

• Strong knowledge of payroll practices, accounting principles, and compliance requirements in Canada and the United States.


• In-depth understanding of payroll legislation, tax regulations, and employment standards.


• Proficiency with payroll systems (e.g. SAP, Dayforce) and HRIS platforms (e.g. BambooHR).
  


• Advanced Excel and Microsoft Office skills, with the ability to analyze and reconcile data; knowledge of Power BI is considered an asset. 


• High level of accuracy and attention to detail, with strong problem-solving capabilities.


• Excellent communication skills, with the ability to handle sensitive and confidential matters.


• Strong organizational skills with the ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.


• Ability to work effectively both independently and in a team environment.


• Bilingual proficiency in French (spoken and written) is considered an asset.
  

Education / Certification / Experience

• A diploma or certificate in payroll administration.


• Minimum of 4 years of progressive payroll experience working within multiple payroll and HRIS platforms.


• An equivalent combination of education and work experience may be considered.


• Payroll Compliance Practitioner and/or Certified Payroll Specialist designation is preferred.


• Experience working within a unionized environment is preferred.

Benefits

|| Comprehensive Health and Dental Coverage

Enjoy peace of mind with our extensive health and dental benefits, ensuring you and your family's well-being.

|| Generous Paid Vacation

Recharge and relax with our generous paid vacation policy, providing you the time to unwind and come back refreshed. You are entitled to three (3) weeks upon hire, with further increases depending on length of service.

|| Flexible Paid Sick and Personal Days

Take control of your well-being with our five (5) flexible paid sick and personal days, giving you the freedom to address personal needs or unforeseen circumstances.

|| Robust Pension Plan

Secure your future with our robust employer-matched pension plan, ensuring financial stability and peace of mind during your retirement years.

|| Short-term and Long-term Disability Coverage

Rest easy knowing that our comprehensive disability coverage provides financial protection in case of unforeseen events, offering support during challenging times.

|| Performance-Based Bonus Potential

Your hard work doesn't go unnoticed. Unlock your potential with our performance-based bonus program, rewarding your dedication and contributions to our success, up to 10% of your annual salary.

About Autoport

Chances are, we handled the car you drive today. As a transportation leader in the automotive industry, Autoport handles more than 2 million import and domestic vehicles annually. We are well positioned to offer seamless access to key ports and global trade. Since our opening in 1971, we have established the solutions, experience, and expertise required to safely transport vehicles to valued customers.

Imagine driving onto a multi-level railcar and the precision it requires. As people drive vehicles throughout North America, we are the ones who ensure that cars are well secured and arrive to dealerships damage-free.

To learn more about us, check out our Facebook page:
www.facebook.com/AutoportLimited

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Autoport Limited is an equal opportunity employer that values diversity and inclusion. We encourage applications from candidates of all backgrounds, communities, and industries. Autoport Limited welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Autoport Limited’s Accommodation Policy is available upon request, including in accessible formats.

We thank all candidates for their interest; however, only those selected for interviews will be contacted. Please monitor your email regularly, as communication is primarily made through e-mail.