Payroll Specialist

Payroll Specialist

Thunder Bay, Ontario 
 
Orla Mining is striving to be the emerging gold producer of choice with a geographically diversified asset base, a prospective development and exploration portfolio, an experienced management team with a successful track record, and a high-quality board and shareholder base.  
   
Orla operates the Camino Rojo Oxide Gold Mine, a gold and silver open-pit heap leach mine, located in Zacatecas State, Central Mexico. This low-cost operation is 100% owned by Orla, covers over 139,000 hectares, and includes a large sulphide mineral endowment located beneath the oxide resources.  We are also advancing permitting and development on our South Railroad Project, a feasibility-stage, open-pit heap leach project located on the prolific 
Carlin trend in Nevada. This project is part our larger South Carlin Complex which includes a prospective land package. We recently acquired the Musselwhite Mine located in Northern Ontario on Lake Opapimiskan, a gold mine with more than 25 years of operating history. The addition of Musselwhite has allowed Orla to more than double our gold production and provide a strategic entry into a Tier 1 mining jurisdiction. The Musselwhite Mine is highly prospective with potential to expand resources and mine life for years to come.   
 
Orla is building a legacy of excellence, respect and sustainable value through responsible gold mining. We are striving to create a net positive benefit for all and leaving a legacy beyond the life of our mines. We do this through building and operating high quality mines supported and led by an experienced team. We are custodians of the assets we run and the environments in which we operate, and we are committed to fostering a culture of excellence, care, and respect.  
 
Purpose  
Reporting to the Payroll Supervisor, the Payroll Specialist will provide reliable, responsive, accurate, and timely payroll service in support of compensation, benefits, payroll tax, and reporting services. This position also liaises with internal and external stakeholders on matters including but not limited to; wages, benefits and pension plans, reporting, and software issues.

Key Responsibilities: 
• Process semi-monthly, special payrolls, and year-end payrolls in a timely and accurate manner using ADP. 
• Responsible for all aspects of an employee’s pay, from induction to departure. 
• Accurately process changes forwarded by HR, while ensuring adherence to all relevant policies and procedures, permits, and regulations.  
• Verify payroll data for accuracy and ensure completion of payrolls by deadlines. 
• Responsible for balancing earnings and deductions totals, inspecting automated system outputs such as registers and standard reports, determining and correcting out-of-balance conditions.  
• Resolves incomplete transactions, including rejected funds and other processing problems.  
• Process and monitor garnishment orders. 
• Responsible for generating journal entries for posting into SAP. Liaise with Finance on GL reconciliation issues and mapping. 
• Prepare, submit, and file tax/premium reports to government agencies and internal/external reporting to 3rd party vendors. Assist with year end reconciliation and tax reporting. 
• Prepares Record of Employment (ROE) according to current Service Canada Instructions and legislation 
• Responsible for reconciling, issuing and distributing annual T4 tax forms, and all year end reporting. 
• Maintain detailed records and documentation for audit purposes. 
• Participate in payroll projects, develop and maintain payroll procedures. 
• Conduct payroll reconciliations, troubleshoot issues, and provide immediate responses to data queries and clarifications. 
• Lead in commitment, accountability, respect, teamwork, communication, business sense, and vision. 
• Provide direction and assistance to individuals with payroll related queries. 
• Performs other related duties as assigned by the Payroll Supervisor. 
 
Education and Requirements: 
• Bachelor’s degree in business administration, finance, accounting, or related field. 
• Minimum 2 years of payroll experience. 
• Payroll Compliance Practitioner (PCP) is considered an asset. 
• Excellent written, verbal and customer service skills. 
• Proficiency with Microsoft Office suite. 
• Experience and proficiency using SAP and ADP systems is strongly preferred. 
• Ability to meet strict deadlines and manage multiple tasks. 
• Strong attention to detail and analytical skills. 
• Professional demeanor with the ability to handle confidential information. 
• Ability to communicate clearly and work effectively within a diverse team. 
 
Working Conditions: 
• This role is based in Orla Mining’s office in Thunder Bay, Ontario. The schedule for this role is either 4 days on with 3 days off, working 10 hours per day, or 5 days on with 2 days off, working 8 hours per day. 
 
Compensation: 
• The base salary range for this position is CAD$78,000 – $88,000 per year, depending on skills, experience, and qualifications. 
• This role is eligible to participate in the Company’s annual short term incentive program. The target annual 
bonus for this position is 10% of base salary, subject to individual and company performance.  
• The Company offers a Defined Contribution Pension Plan (DCPP), including an automatic 5% employer contribution, with the option for employees to receive up to an additional 4% employer match on employee contributions.