People & Culture Coordinator

Reporting to the Director, People & Culture, the P&C Coordinator is responsible for the accurate delivery and coordination of payroll while providing essential administrative support across People & Culture and HR systems. This role oversees payroll processing, maintains HRIS records, administers benefits and ensures a welcoming onboarding experience for new team members. The P&C Coordinator contributes to smooth, people-centered operations that uphold YW Calgary’s mission, vison and values. 

This is a full‑time position working 37.5 hours per week, Monday through Friday

WHAT WE OFFER

• Truly rewarding work; contribute to lasting, positive change for individuals and our community


• Flexible schedules and a hybrid work arrangement to help our employees manage work and life


• A supportive team environment and opportunities for professional development


• Comprehensive benefits


• Onsite fitness and childcare facilities 

WHAT YOU'LL DO

• After completing payroll training, independently run regular payroll cycles by accurately collecting, validating, and processing employee data


• Support ongoing payroll coordination, including managing payroll schedules, completing audits and reconciliations, resolving issues, and preparing routine reports


• Maintain and update employee records in the HRIS, including new hires, role changes, and terminations, after receiving system and payroll training.


• Ensure payroll data integrity by monitoring system accuracy and resolving discrepancies in a timely manner once trained on payroll controls and processes


• Coordinate new hire processes, including documentation, system access, and employee file setup


• Prepare, update, and maintain HR documents, letters, and templates


• Organize and maintain confidential digital employee records in alignment with privacy and retention requirements


• Support offboarding processes, including documentation, system updates, and final payroll coordination


• Administer employee benefits enrollment, changes, and terminations


• Act arts a primary point of contact for basic employee benefit inquiries, escalating complex issues as needed


• Maintain accurate benefits records and support reporting and reconciliation activities


• Coordinate and deliver new hire orientation sessions


• Prepare and support people, payroll, and compliance‑related reports as required

QUALIFICATIONS

• Diploma or degree in Human Resources or a related field


• Up to 2 years of experience in a payroll and/or Human Resources administrative role


• Comfort working with the Microsoft Suite as well as across multiple systems and software platforms


• Strong attention to detail, organization and follow through


• Ability to manage administrative tasks, meet deadlines and maintain data integrity

WHAT YOU'LL BRING

• Strong interest in People & Culture (Human Resources), payroll and people operations


• Organized, dependable and detail oriented


• Strong communication skills 


• Ability to handle confidential information with care, discretion and professionalism


• Previous payroll experience is an asset


• Interest in pursuing payroll certification

If you want to change lives, we want to hear from you.
Deadline: until a suitable candidate is found
Apply today by submitting your resume, cover letter, and salary expectations.
Check out our website for more information about YW Calgary: www.ywcalgary.ca

YW Calgary is committed to providing an equitable, diverse, and inclusive workplace where all employees, volunteers and clients feel valued and respected, whatever their race, religious beliefs, colour, gender, gender identity, gender expression, sexual orientation, disability, age, ancestry, or place of origin.