Privacy Officer & Legal Services

PRIVACY OFFICER & LEGAL SERVICES

Full-Time Permanent

Position Summary

The Privacy Officer acts at the subject matter expert for the organization regarding protection of privacy and access to information. Reporting to the Manager, Risk Services, the incumbent will act as an expert resource to teams across the organization for regulatory requirements, provincial and federal legislation, and providing continual and timely updates to appropriate departments. This includes identifying and developing processes and policies to ensure legislative compliance.

Your Key Responsibilities

Subject Matter Expert in Privacy Matters

• Subject matter expert regarding protection of privacy and access to information both internal to ASEBP and to external providers/partners.


• Act as an expert resource for regulatory requirements, provincial and federal legislation.


• Stay up-to-date with access to information and privacy issues, best practices and orders


• Identify need for and develop policies and processes necessary to ensure compliance with provincial and federal information access and protection of privacy legislation.


• Provide consultative services, assurance and orientation to staff regarding privacy.


• Conduct and/or support privacy impact assessments and cloud suitability assessments for all projects that involve personal information.


• Collaborate with other business units to ensure appropriate administrative, technical, physical and security safeguards are in place to protect the privacy of personally identifiable information.


• Lead investigator on potential/actual privacy incidents/breaches


• Liaise with external partners on shared activities related to breaches or potential breaches.


• Respond to requests for personal information including review of files to ensure that the discretionary and mandatory severance provisions of legislation are applied.


• Respond to privacy and access related complaints and questions from covered members and dependents.


• Prepare reporting regarding access to information requests, privacy incidents and complaints.


• Creatively build and implement awareness of the privacy program and foster a culture of privacy within ASEBP, including Privacy Superstar Program.

Oversight of Retirement Incentive for Teachers and Employees (RITE) program    

• Oversee coordination of RITE activities and ensure appropriate deadlines are met including reviewing RITE materials, tracking offers made and preparing RITE reporting.


• Communicate with members and answer questions where applicable.
  
  

Assist with Subrogation Processes

• In consultation with ASEBP’s lawyers and Disability services, identify when ASEBP has a right to subrogation. Support legal counsel in compiling and summarizing information for a subrogation claim file including communicating with all parties as needed to recover subrogated funds.


• Follow up on settlement decisions and report claim status.


• Maintain records and report on subrogation settlement decisions

Assist with litigation administration and coordination 

• Receive and review Statements of Claim filed by covered members, examine all relevant information to determine cause for legal action.


• Gather information from all pertinent sources creating litigation file


• Maintain ongoing communication with Legal Counsel and leadership throughout proceedings, advising of discovery dates and other relevant information


• Maintain records of litigation processes and related legal fees/expenditures for management/Trustee reporting purposes.


• Coordinate and request the annual litigation report from legal counsel.

Manage Extended Disability Discretionary Settlements      

• Receive notification of potential settlement situation (memorandum from Disability Services).


• Create file, gathering and compiling all relevant information; prepares summary.


• Liaise with CEO and AON to determine appropriate and acceptable settlement range


• Communicate settlement offer to covered member and draft and execute the Release and Settlement Agreement
  
  

Your Education and Experience

• 3 to 5 years of related experience in a related privacy compliance role.


• Completion of a two to three year technical or community college certificate or diploma.


• Completion of the Information Access and Protection of Privacy (IAPP) program at the University of Alberta, or equivalent.


• Completion of the International Access and Protection of Privacy Certificate is required.

A combination of education and experience may be considered.

Your Abilities

• Strong knowledge of regulatory requirements and privacy legislation.


• Ability to collaborate with multidisciplinary teams.


• Excellent skills and demonstrated ability at building and maintaining relationships.


• Strong analytical, problem solving and decision-making skills.


• Strong written and verbal communication skills with an ability to effectively communicate and present information to a variety of audiences.


• Ability to effectively deal with all internal and external stakeholders in a manner which shows sensitivity, tact, and professionalism.


• Ability to exercise initiative, discretion, and sound judgement in making decisions.


• Excellent customer service focus, including the ability to resolve issues in a fast paced and, often times, politically sensitive environment.


• Demonstrated ability in using MS Office applications.

About ASEBP

When it comes to employee satisfaction and workplace wellness, as one of Alberta’s top employers, ASEBP doesn’t just talk the talk. ASEBP is proud to be a health champion. The organization has built a healthy, positive, and inclusive workplace culture that supports employees’ holistic well-being and fosters their personal and professional success. Benefits and perks, include:

• 35-hour work week


• This role is eligible to participate in the hybrid workforce program, working from home the majority of the time and typically working in office an average of 1 day per month


• Earned Day Off (EDO) program


• A comprehensive benefits plan which includes extended health care, dental, and vision care


• Health and wellness spending accounts


• Defined-benefit pension plan (through LAPP)


• Training and professional development allowance

For a full list of benefits, please visit asebp.ca/careers.

Unique Working Conditions

This position is eligible to participate in the hybrid workforce program.

How to Apply

If you have the required qualifications and would like to become a member of our team, please submit your resume by 4PM on Friday, February 27th.

No phone calls please. We thank all interested individuals, but only those candidates being considered for an interview will be contacted. ASEBP is an equal opportunity employer.

All offers of employment for this position are conditional upon satisfactory background and reference checks, which may include a criminal record check, and/or education and employment verification.