Procurement Administrator, Parts & Materials

Procurement Administrator, Parts & Materials

Job Description

Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate 33,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec.

Boardwalk recognizes our Associates as our most valuable asset. We are proud to provide competitive wages, profit-sharing, and amazing benefits like flexible group medical and dental, fitness reimbursement, training and development, group RRSP matching, rental discounts, and more.

By effectively managing these responsibilities, the Procurement Administrator, Parts & Materials contributes to the overall success of Boardwalk by ensuring properties are well-maintained, projects are completed on time and within budget, and our Resident Member satisfaction is maintained.

Responsibilities:

• Utilize our in-house proprietary software programs in adherence to Boardwalk’s policies and procedures (Job management, PO issuance, etc.)
• Supplier Sourcing and Selection: Identifying and evaluating potential suppliers, soliciting quotes, and conducting interviews to ensure they meet the company's quality and cost requirements.
• Supplier Negotiation: Negotiating pricing, and service levels with suppliers to secure favorable agreements for the company.
• Relationship Management: Establishing and maintaining strong relationships with suppliers as well as internal and external stakeholders to ensure open communication, prompt response times, and reliable service delivery.
• Performance Monitoring: Regularly assessing the performance of our suppliers through key performance indicators (KPIs) ETA timeliness, order fulfillment and cost.
• Efficiency Improvements: Identifying opportunities to streamline processes and improve efficiency in supplier selection, purchase orders, and overall project management.
• Cost Management: Monitoring project budgets, tracking expenses, and finding ways to optimize costs without compromising on the quality of the parts and materials we purchase.
• Project Management: Overseeing multiple projects simultaneously, ensuring they stay on track, and addressing any challenges or delays that arise.
• Vendor Performance Reviews: Conducting periodic performance reviews with suppliers to discuss their performance, address concerns, and set goals for improvement.
• Data Analysis and Reporting: Collecting and analyzing data related to supplier and product performance, and costs to provide regular reports to management for informed decision-making.
• Emergency Response: Developing and implementing procedures for addressing urgent maintenance issues and coordinating parts and material purchases for emergency repairs.
• Trend Analysis: Staying informed about industry trends, new technologies, and best practices in property management and maintenance to ensure the company remains competitive and up to date.
• Communication: Collaborating with internal teams, property managers, and other stakeholders to ensure smooth coordination of parts and material requests.
• Documentation: Maintaining accurate records of purchase orders, work orders, invoices, and correspondence with suppliers for future reference and auditing purposes.
• Feedback Loop: Collecting feedback from property managers, residents, and other stakeholders to continuously improve supplier services and overall customer satisfaction.
• Vendor Diversity: Promoting diversity and inclusion by seeking out a variety of suppliers to fulfill our needs.
• Risk Management: Identifying potential risks associated with supplier performance, project delays, or cost overruns, and implementing strategies to mitigate these risks.

Experience and Educational Requirements:

• Knowledge of French is an asset.
• Post-secondary education preferred - Supply Chain focus.
• Home Building / Construction purchasing experience preferred.

Technical Requirements:

• Intermediate proficiency with MS Office (Word, Visio, and Outlook).
• Ability to do basic financial analysis.

Non-Technical Requirements:

• Motivated to meet metrics and deadlines.
• Ability to accept and apply feedback from Leaders.
• Superior communication skills (written and verbal)
• Superior Service provided to both internal and external customers.
• Strong organizational and planning skills
• Must be a self-starter/take initiative.
• Strong reading and interpretation skills (experience reading contracts)
• Must be analytical – be able to analyze various options and take appropriate action.
• Strong attention to detail
• Ability to work independently and professionally.
• Must be honest and energetic.
• Must be able to work within a team as well as independently.
• Must be capable of quickly learning new skills and grasping new concepts (i.e., must be able to quickly understand the function of parts/requested jobs and be able to quickly learn to ask the right questions)
• Ability to demonstrate fiscal responsibility.

Interested applicants are invited to submit a cover letter and resume.

We would like to thank you in advance for your application, however, only those candidates who are being considered will be contacted. Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Post-offer/Pre-employment Physical Testing where applicable.

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Ready to shape the future of our communities? Come work with us and learn where doing what you love means never working a day in your life!

Deeply rooted in family spirit and humility, Boardwalk’s five core values of integrity, associates, teamwork, customer service and social responsibility are more than just words - they are a way of life. Coupled with our Golden Foundation of ‘treat others as you would like to be treated,’ ‘be good,’ ‘love community’ and ‘have fun,’ we believe in happiness and creating the most memorable experiences for both our Associates and Resident Members, continually looking for new and innovative ways to enhance and strengthen all our Boardwalk communities.

We hope these values speak to you as they speak so meaningfully to us!

As we continue to grow, we remain unwavering in our commitment to providing Resident Members with the best quality rental communities. This same commitment means Boardwalk is always seeking individuals who have a positive attitude, are energetic and passionate, self-driven, productive, have the capacity to deliver high-quality results and who believe in the power of teamwork.

Together, with you as part of our team, we will continue to create meaning every day for those who choose to call Boardwalk home.

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Diversity, Equity and Inclusion Commitment Statement

We are committed to attracting and retaining a diverse team that will honour and celebrate your experiences, perspectives and unique identity regardless of age, ethnicity, race, colour, abilities, religion, socio-economic status, culture, gender, sexual orientation, gender identity and gender expression.

Together, our communities strive to create and maintain working and learning environments that are inclusive, equitable and welcoming.

We believe every Associate in our team enriches our diversity by exposing us to a broad range of values, customs and experience to better understand and engage with the world around us, identify challenges, so as to discover, design and deliver solutions together.