Procurement/Contract Specialist

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert:

Job Information
Job Title: Procurement/Contract Specialist 
Job Requisition ID: 59572
Ministry: Treasury Board & Finance
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: July 1, 2024
Classification: Program Services 3 (Market Adjustment)
Salary: $2,626.89 to $3,448.73 bi-weekly ($68,561.83 to $90,011.85/year)
 

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

The Finance and Administrative Services division believes in building careers and providing opportunities to develop within the organization. We also provide our staff with a work-life balance including reasonable hours of work and support for wellness at work with a series of activities. In short, we provide staff with the tools and support they need to excel. Working together, we will promote the Alberta Public Service Values of Respect, Integrity, Accountability and Excellence.

Reporting to the Procurement Manager, this position is responsible for facilitating the procurement process for contracts established by the Ministry. 

The Procurement/Contract Specialist is viewed as a knowledgeable advisor who provides comprehensive services throughout all stages of the process. As a primary contact and resource for the procurement program and related processes, the Procurement/Contract Specialist collaborates with Ministry representatives to ensure their procurement requirements are clearly identified in order to achieve the business area’s requirements.

Some key responsibilities will include, but not limited to:

1. Goods and services required for the delivery of Ministry programs are effectively and efficiently procured in compliance with trade agreements, applicable legislation, regulations, policies, and procedures:
 
• Ensure each procurement project managed by the position follows the trade agreements, legislation, regulations, policies, and procedures.
• Ensure appropriate methods and documents are utilized throughout the procurement cycle. 
• Streamline the procurement process to achieve a more effective and efficient process.

2. Ministry representatives are provided with comprehensive user support for the ERP system to ensure compliance with applicable procedures and to enhance the system's effectiveness for procurement needs:
 
• Provides training and communicates information in response to enquiries and assists program areas with steps required to work within the system. 
• Maintains accurate records and supporting documentation to support the department when responding to enquiries from the Office of the Auditor General; and 
• Gathers information and runs queries for ongoing reporting requirements.

3. Provide support to the Procurement Unit to achieve the mandate of the unit and the Branch:
 
• Develop and maintain procurement projects.
• Promote new technologies and best practices.

This position is expected to demonstrate creativity and innovation when researching products, options, and information for clients and tabling issues at cross-government committees. Strong client orientation, extensive knowledge of available resources, and an innovative approach are required to cope with diverse and complex job responsibilities. To be successful in this role, you will need to function with considerable independence to determine priorities and areas of focus.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf  

If you haven’t included competency information in the “Role” section, you can include the critical competencies with examples of how they relate to the role being recruited to in this section; below is a list of the APS Competencies to assist you:

Drive for Results:
• Ability to function independently, as well as lead and contribute effectively within a team environment.

Build Collaborative Environments:
• Ability to develop and maintain collaborative working relationships.

Creative Problem Solving:
• Ability to demonstrate effective problem solving and people management skills

Qualifications

University degree in (Business Administration, Commerce, Supply Chain Management, or related) plus a minimum of 2 years of directly related experience in procurement is required.

Assets:
• Experience working with Trade Agreements
• Project management experience 
• Experience working with RFIs, RFPs and RFQs

Equivalency: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Notes

Final Candidates for this position will be asked to undergo a security screening. 

This competition may be used to fill future vacancies at the same or lower levels across the Government of Alberta. 

Positions will be located in the Terrace Building located at 9515 107 St NW, Edmonton, 

This is a full-time permanent position working 7.25 hours per day / 36.25 hours per week, Monday through Friday

Please note: Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

What we offer: 
• Working for the Alberta Public Service – https://www.alberta.ca/about-the-alberta-public-service#jumplinks-2
• Pension plans:
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
 

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html ).
 
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html ).
 
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Shannon Rowe at [email protected] .