Production Coordinator on-set/live action - Rodeo Production

Part of the Rodeo FX's family, Rodeo Production is a photo, video and content studio that offers both turnkey and à la carte services, produced by a roster of established and emerging artists renowned for the freshness and originality of their work. We also combine this visual expertise with creative and strategic consulting services for clients looking to produce meaningful streams of premium commercial and editorial content.

For 10 years, Rodeo has been investing in the talent of tomorrow. Which means that today, our roster of artists includes a full spectrum of solidly established heavy hitters, fresh, emerging players, and every shade of talent in between.We’re proud to foster the talent of some of Canada’s best imagemakers, and to produce commercial and editorial work for some of the most prestigious clients in fashion, beauty, music, sport, food and the advertising industry, both in North America and abroad.

Please note that for this position, experience in an advertising agency, on-set, in production coordination, or in a casting house is mandatory. Experience solely in VFX or 3D animation studios is not relevant for this role. This is an onsite position based at our Montreal studio.

As a Production Coordinator, you'll play a key role in ensuring the smooth execution of each project, from early pitch stages through to final delivery. You’ll work closely with producers, artists, and clients to ensure timelines, logistics, and communications are aligned every step of the way.

Responsibilities

Pre-Production

• Support pitch development: organize folders, build pitch decks, coordinate key talent availability ("holds").
• Schedule and coordinate key creative briefings (casting, styling, art direction, storyboards, etc.).
• Build and maintain production calendars, schedule meetings and milestones (PPMs, fittings, tech scouts).
• Help with logistics and liaise with vendors, freelancers, and crew.

Production

• Confirm crew and talent bookings, coordinate call times and locations.
• Facilitate communication between creatives, producers, clients, and agency partners.
• Coordinate on-set logistics (hard drives, transport, catering, equipment, client services).

Post-Production

• Ensure timely handoff of files and briefs to the post team (edit, VFX, color, retouch).
• Track schedules for editing, color grading, online, and approvals.
• Ensure final deliveries are complete and meet creative and technical expectations.

Administrative Support

• Assist with contracts, invoices, purchase orders, per diems, and expense tracking.
• Keep internal tools up to date (Monday, Google Drive, ShotGrid, etc.).
• Liaise with unions (AQTIS, UDA, DGC) when applicable.
• Archive project assets and close projects in coordination with production leads.

• 3 years of experience in production coordination (photo, video, advertising or agency).
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Excellent interpersonal skills and the ability to communicate clearly with both creative and operational teams.
• Proficiency with Google Workspace; familiarity with Monday, ShotGrid, or similar tools is a plus.

• Full-time, Permanent Contract ;
• 5 paid sick/personal days ;
• 2 additional statutory holidays in the winter holidays ;
• Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP) ;
• RRSP with employer contribution ;
• Discounts on public transports, several spas, sports classes, art centers, cafes, furniture and several other local businesses.

#LI-Onsite

At Rodeo FX, diversity is a core value. We’re committed to creating an inclusive, equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity, challenges our thinking, and helps us deliver better work.