Program & Vendor Coordinator

About Vancouver Talmud Torah

Vancouver Talmud Torah (VTT) is Western Canada’s largest Jewish community day school, serving close to 550 students from Early Childhood through Grade 7. VTT offers an inclusive, academically rigorous environment grounded in Jewish values, with a faculty committed to ongoing professional learning and collaborative, innovative practice.

VTT is currently recruiting for a part-time (60%-80% FTE) Vendor and Program Coordinator for the 2026/27 school year.  This role is responsible for the comprehensive management of after-school programming, operational logistics, and community engagement. Key duties include supervising staff, liaising with external vendors for program offerings and facility rentals, managing budgets, and ensuring student safety. The role serves as a vital bridge between families, vendors, and school administration to foster a vibrant and values-based student life experience.  This person is expected to be on-site Monday - Friday with hours to be determined.

After-School Programming

• Oversee all after-school programs, including the “Bayit” after-school care: plan activities, select engaging offerings, and manage scheduling and logistics


• Hire, train, and supervise after-school program staff, including supervisors and activity facilitators


• Liaise with vendors and third-party providers, including selecting new vendors, negotiating contracts, managing payments, and reviewing invoices


• Advertise after-school offerings and manage registration systems


• Communicate clearly and consistently with the parent body regarding available programming, changes, and behavioral matters


• Respond to individual parent inquires about student conduct and well-being in after-school programs


• Ensure student safety and well-being, including daily attendance checks, supervision, and secure space use


• Manage program logistics, including space allocation, furniture and equipment upgrades, snacks, games, and materials


• Track the whereabouts of students and ensure timely transitions between activities and supervision zones

Operational and Administrative Duties

• Build and maintain detailed weekly and annual programming schedules


• Maintain and update accurate attendance lists, coordinating with vendors, teachers, parents, and administrative staff


• Collaborate with administrative, office, faculty and IT staff for seamless communication and operation of student life programs


• Oversee and manage program budgets, liaising directly with the CFO for purchasing and financial tracking


• Evaluate and improve facilities, recommending and managing upgrades (ex: games, storage, wall space)

Community Engagement and Supervision

• Be intentional and thoughtful about the development of programs and the teaching of values across programming options


• Foster strong relationships with students, staff, and families, serving as a positive role model for the school community


• Take a leadership role in school culture, integrating programs with school values and building student engagement

Apparel/Swag

• Work with vendor to ensure apparel is distributed appropriately to parents/students/staff


• Manage inventory of in-house apparel/swag


• Consider the addition of swag items across house, Centre Stage and Tornadoes programs

Uniforms

• Liaise with Uniform company as the first point of contact


• Coordinate with the Communications department to send out relevant information to families


• Work with PAC to ensure there is one or more used uniform sales per year 

Bus

• Oversight of bus and communication with families

Vendor and External Programs Management

• Serve as the primary point of contact and liaison for vendors and third-party providers for facility and venue rentals (e.g., rooftop soccer field, gym rentals).

• Maintain communication with vendors and VTT staff to ensure there is no disruption to facility usage times.


• Oversee vendor contracts related to the usage of the premises during off-hours of the school to maximize non-tuition revenues


• Manage the calendars of the School and vendor usage times to ensure there is no overlap in rental times with school events


• Coordinate and supervise contractors and vendors necessary for program success, ensuring adherence to safety policies and relevant regulations.

Salary range: $70,000 - $75,000 (at 1.0 FTE)

Position: Open till filled