Program Assistant

Position: Program Assistant
Department: Community Adult Learning Centre (CALC)
Position Type: Fulltime (35 hours per week)
Duration: June 1, 2026 to Dec 5, 2026 (possible extension)
Closing Date: May 19, 2026
Salary: $20 per hour

Job Summary
The Program Assistant reports to the Program Manager and exercises considerable 
independence to fulfill a wide range of duties that support the effective functioning of the CALC 
program and facility. The Program Assistant supports the administration, development, and
coordination of CALC education and training programs.

Key Responsibilities
• Arrange hotel accommodations, gas vouchers, travel expense cheques
• Pick up snacks/groceries and supplies for events and programs.
• Order office supplies and equipment, including furniture and equipment 
• Book venues, catering, (organize catering bids for large meetings/events),
• Prepare agendas, information packages, sign-in sheets, honoraria forms, 
• Arrange equipment such as projectors, microphones, etc.
• Write newsletters, advertisements, and promotional materials. 
• Provide support to students and instructors.
• Assist with coordinating training and student intake
• Coordinate and attend community events to promote CALC.
• Prepare and code cheque requisitions, purchase orders, invoices, credit card receipts
• Manage petty cash 
• Attend monthly planning and budget meetings.
• Maintain and organize the CALC resource table, bulletin board,
calendars, and sign in/out board: ensure all information is relevant and up to date,
• Perform receptionist duties as required. 

Skills and Experience 
• Certificate in Office Administration would be an asset
• Advanced working knowledge of Microsoft Office (Word, Excel, PPT, etc.),
• Excellent communication skills: written, verbal (e.g. phone), and interpersonal, and listening 
• Independent problem solving and judgement
• Must be of indigenous ancestry
• Excellent organizational and time management, 
• Social media management, 
• Must have driver license and use of vehicle
• Criminal record will be required
SUBMIT RESUME AND COVER LETTER TO:
Please submit your cover letter and resume on BambooHR 
https://lillooettribalcouncil.bamboohr.com/careers
For more information and detailed Job Description contact Tracy Joseph, Program Manager at 
[email protected] or 250 256-7523 ext. 303.

Funded by Indigenous Skills Employment and Training (ISETS