Program Assistant

Job Status: Temporary Full-Time

Union: CUPE 12.3

Number of Positions: 1

Hours of Work: 35

Location: Riverview Gardens

Closing Date: June 19, 2026, 11:59pm EST. Applications received after this deadline will not be accepted.

The Municipality of Chatham-Kent has an opening for 1 (one) temporary full-time Program Assistant with the Public Health Unit. The temporary full-time opportunities are for a period up December 2026.

Preference given to CUPE 12.3 members.

Job description

The Program Assistant is responsible for providing program support to all management and staff of the Chatham-Kent Public Health Unit to ensure that all Health Unit services are provided in an effective and efficient manner.

Essential responsibilities

• Demonstrate Chatham-Kent’s core values and competencies


• Greet the public in person or on the phone and provide information


• Clinic/appointment scheduling


• Specific records management, i.e. photocopying, faxing, mail, minute distribution, purchase orders, etc.


• Documentation processes (e.g. web, phone messages, appropriate use of forms, minute taking, etc.)


• Inventory and resource supply management (e.g. tracking, sourcing, ordering, purchasing of office, clinic supplies, etc.)


• Equipment operation, management, and maintenance


• Meeting, workshop, and event planning, organization, coordination, bookings, and registration


• Resource design and/or formatting


• Schedule and event calendar maintenance


• Data entry into provincial databases, non-routine reports, prepare large mail outs, prepare agendas and take minutes of meetings


• Participate in the development of operational plans, objectives and workplans and document activities

Essential qualifications

• College certificate or diploma, preferably in office administration (Executive, Legal or Medical Office) program


• Two (2) to four (4) years related administrative experience


• Experience working in an office administration role including reception, documentation process, and records management experience preferred


• Excellent communication skills, written and verbal


• Experience with social/digital media including posting on Twitter, Facebook and Instagram and updating webpages


• Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)

Other qualifications

• Knowledge of continuous quality improvement principles (CQI) and/or experience participating in CQI projects is an asset


• The ability to communicate both written and oral French language is an asset

Work environment/hours of work

• This position works indoors


• This position works weekday hours, with occasional evening hours

Driver’s licence/vehicle requirements

Because this position may be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.

Background check requirements

Successful candidates will be required to complete a background check prior to commencement of employment. A background check may include the following: education/certification verification and employment reference check.  

Essential physical and/or safety requirements

• Mask fit testing (N95)


• 2 step TB skin test


• Sitting: frequent sitting in a chair (sitting at desk completing computer work)


• Hands: frequent fine finger dexterity (movement), gripping, mousing (writing and keyboarding are critical job demands, for documenting, preparing presentation materials, report writing, data collection, website, etc.)

Benefits

These temporary full-time positions have an hourly wage of $31.91 to $34.52 will receive vacation and statutory benefits in accordance with Employment Standards Act.

Notice to Internal Municipal Employees only:

When internal employees are applying to temporary vacancy and want to maintain their permanent status: positions posted as “temporary” may be filled with permanent employees (full-time, part-time and call-in) who want to keep their permanent status provided their ability to be released to a temporary position is reviewed and approved with their current manager/supervisor before submitting an application.

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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.