Program Assistant, Job ID #5048

Starting Salary: $49,404 - $50,397. Commensurate with experience
Hours: 35 hours per week
Location: VJCC (Lebovic campus)
Employment Type: Full-time – one-year contract (with possibility of full-time regular employment)  
Start Date: As soon as possible
Vacancy Type: Existing position

About JVS Toronto
At JVS Toronto, we believe everyone deserves the opportunity to build a meaningful career. Since 1947, we’ve empowered thousands of individuals each year through employment, career development, and assessment services across Toronto and York Region. We also partner with businesses to help them find the talent they need to succeed.

As a registered charity, we’re proud to offer many of our services at no cost, thanks to generous funding. Learn more about our impact: www.jvstoronto.org.

Why Join Us?

• Generous Time Off – Start with three weeks of paid vacation, plus paid sick time, personal wellness days, and family-related leave, to support a healthy work–life balance.
• Benefits & Pension Plan – Access a health and dental benefits plan, an Employee Assistance Program, and a defined benefit pension plan with employer contributions. 
• Inclusive & Supportive Culture – Join a collaborative and inclusive organization committed to diversity, equity and belonging.
• Additional Perks – Access corporate discounts and other programs that support your overall well-being.

Eligibility for benefits, pension and time-off programs varies by employment status.

About the Program
The JVS Integrated Employment Services (IES), funded by MLITSD and managed by WCG, provides employment services to unemployed individuals of all ages, financial backgrounds and skills to help them gain and retain employment within their field or a related field. To achieve its goal, the program provides a range of services including one-on-one employment counselling, employment workshops, job development/placement services and job retention supports. In addition, IES collaborates with other programs to ensure efficient and smooth operations through streamlining client referrals to appropriate services.

As a Program Assistant you will: 
•    Provide administrative support, including editing and formatting reports, preparing and completing agency and government forms and other materials. Enter and monitor data on Excel spreadsheets 
•    Support Jewish community programs and assist with clients’ intakes and registrations
•    Assist with client retention through follow-ups, gathering required documentation, and processing documents accordingly
•    Assist with workshop material preparation, set up equipment for presentations, and provide support for online sessions
•    Help maintain and manage various client databases, including setting up, maintaining, and filing client records in several databases, and preparing client rosters as needed 
•    Assist with organizing appointments, orientations, workshops, events, and outreach activities
•    Provide front desk/reception duties and customer service to clients, employers, and visitors
•    Other duties as assigned

Minimum Qualifications & Experience:  
•    High school education; Diploma or Certificate in Administration preferred
•    2 years of administrative experience
•    Excellent administrative, analytical, interpersonal, and problem-solving abilities
•    Computer literate with the ability to learn systems used by the agency (ie. EOIS, CaMS, SalesForce); Proficient in Microsoft Office
•    Knowledge of Jewish Community
•    Proficiency in Hebrew/Russian
•    A clear Criminal Record and Judicial Matters Check is required for this position

Nice to Have:
•    Employment Ontario knowledge and exposure
•    Experience with online tools and platforms