Project Administrator

About Us

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

What sets us apart?

Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.

At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

Being an RJC Professional

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.


• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.


• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.


• Trusted Advisor – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.


• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Location: Victoria, BC

Salary: $54,000 - $65,000 (dependent on experience)

Candidate Profile

The Project Administrator will collaborate with Project Engineers to effectively administer and organize our projects. This role will primarily focus on supporting project execution through all phases, with a particular emphasis on the construction administration stage. A strong ability to support a team is essential, as is the capacity to interact and communicate effectively with clients and contractors.

The ideal candidate will possess strong writing and organizational skills, as well as proficiency in software such as Excel, Word, Newforma, and Bluebeam. Additionally, a proactive approach to continually improving and refining processes is crucial.

Key Responsibilities

Duties include, but are not limited to:

• Respond to external RFPs and assist in proposal writing.


• Identify and issue Additional Services Authorizations.


• Track outstanding submittals and follow up with clients.


• Edit and format technical reports.


• Process construction documentation and correspondence daily through Electric Data Management Systems (EDMS).


• Collaborate with Accounts Receivable to ensure accurate client billing.


• Enter required data accurately and efficiently.


• Maintain daily communication with the engineering team.


• Upload and download files from FTP sites as needed.


• Log all received submittals, RFIs, SSIs, reports, and related documents.


• Establish project template spaces to systematically track all documentation throughout each project's lifecycle.

Professional Qualifications & Experience

EDUCATION

• Degree or diploma in administration, project management, or a related field.

EXPERIENCE

• 1–3 years of experience in administrative work, with preference given to candidates familiar with the A/E or construction industry.


• Proficiency in Bluebeam and Newforma is considered an asset, along with experience in other EDMS systems.

SKILLS

• Strong organizational and communication skills.


• Ability to work effectively both independently and in a team environment.


• Motivated self-starter with a proactive approach.


• Excellent multitasking abilities.


• Detail-oriented with a focus on accuracy.


• Proficient in maintaining an organized file structure for all documentation.


• Experience collaborating with document controllers to develop and maintain procedures.


• Background in financial management or accounting is a plus.

What RJC Offers?

• An inspiring workplace that supports its people and recognizes great work


• Stimulating, challenging projects and development opportunities to help you grow your skills and career


• Being part of a supportive and inclusive network of people that help each other reach their goals


• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program


• An extensive and generous benefits package including a $1000 Health Care Spending Account


• Maternity and Parental Leave Top-up Program


• Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

Be Your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.

We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any person with disabilities participating in the selection process.

Attention Staffing & Recruitment Agencies: RJC Engineers will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee.