Project Assistant

Victor Energy Ltd is seeking a Project Assistant to join our team based out of the Nisku location You must have good computer skills, good communication & competent decision-making skills, and a desire to perform requested duties with a focus on accuracy and time management. Victor Energy offers competitive wages and a comprehensive benefit package.

Your responsibilities include:

• Support the project management and construction execution teams, coordinating with internal and external parties 

• Use of approved systems in alignment with company expectations
• Provide administrative support in various areas which include but are not limited to:

• Timesheets – create timesheets and submit for approval and payroll processing
• Travel – book and coordinate all transportation and accommodation of personnel
• Technology – coordinate with Employee Engagement, IT and Systems teams to support crew needs
• Meeting support – document meeting minutes, and distribute actions
• Project Document Control – perform project document control procedures as directed including, but not limited to, data entry, records filing, asset tracking, and related document distribution
• Material suppliers – create purchase orders, compile backup and review invoices
• Subcontractors – process timesheets, invoices, daily reports and other documents to support subcontractor management
• General administrative and data entry support for crews including expense reports, fuel cards verifying PO’s, credit card reconciliation
• General project administrative and data entry support as required such as landowner, client, and third-party communications as directed

Education, Skills & Qualifications

• Post secondary certificate or diploma related to business, construction or administration, or equivalent experience
• 3 plus years’ experience in providing administrative and data entry support
• Experience working in the utility sector
• Exceptional eye for detail and organizational skills in a dynamic, multi-tasking environment
• Strong time management and documentation skills
• Excellent interpersonal, oral, and written communication skills
• Building and maintaining positive relationships with office and field staff
• Dedicated team player who works well independently and as part of a team
• Strong computer skills including working knowledge of the full Office 365 suite
• Able to protect sensitive and proprietary information
• Positive attitude and team player

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)

• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off