Project Coordinator

Reports To: Special Projects Manager

Job Purpose:

To successfully contribute to the organization's success by achieving 100% budget and schedule adherence for projects. The Project Coordinator (PCO) supports Project Managers by managing administrative tasks, technical/financial tracking, and project communication to ensure deliverables are completed on time, on budget, and according to contract specifications with high quality and safety.

Duties and Responsibilities:

• Assist in managing the project budget, recording costs, managing POs, and performing progress invoicing as per contract.


• Develop, maintain, and adjust project schedules to meet adherence requirements.


• Manage day-to-day requirements including RFIs, submittals, logs, permits, and thorough project documentation.


• Conduct QA/QC audits and inspections, track re-work costs, and support the development of Project Specific Safety Plans to ensure compliance with Alberta OH&S legislation.


• Assist contractor superintendents with construction planning, perform quantity take-offs, and act as a point of contact for site deliveries.


• Assist in identifying scope creep, pricing change orders, and assessing impacts on cost and schedule.


• Review project information during start-up and generate close-out documentation, including as-builts and final completion certificates.


• Other duties as assigned by supervisor.

Knowledge, Skills and Abilities Required:

• Minimum high school diploma: project management training or certification is a requirement.


• 5 years of related project management experience/training, or an equivalent combination of education and experience in industrial, commercial, and institutional (ICI) projects.


• Proficiency in MS Office (Excel and Project) and the ability to read and interpret construction drawings and specifications.


• Ability to accurately calculate figures to understand quantities and a thorough understanding of cost summaries and productivity reports.


• Strong and concise verbal and written English communication skills.


• Positive attitude and a demonstrated commitment to team success and operational excellence.

Working Conditions and/or Physical Requirements:

• Office and field construction site environment. Monday to Thursday 8:30am – 4:30pm, Friday 8:30am – 2:00pm.


• Working hours vary and require a flexible schedule based on assignment needs; evening and weekend work may be required for community engagement or meetings.


• Must follow all safety and environmental standards through each phase of construction.