Job Description - Project Coordinator

Who we are

We’re a thriving and agile tech development firm. People are at the center of everything we do. Simply put, we care. Our team personally cares about our clients and the world around them, and we care about our team’s life-long dreams, aspirations, and career development.

We strongly believe in the power of community. This is why we seek opportunities to build meaningful relationships with everyone around us.

We celebrate diversity in all its forms. Backgrounds, personalities, career paths, languages... you name it. We actively innovate, learn, and share stories around the topic. We want everyone to feel welcomed and included in all we do.

We like having fun and enjoying ourselves. We wake up every day inspired to build a more efficient and enjoyable world.

Role overview

Join a driven team focused on making every project more efficient and enjoyable for everyone involved.

As a Project Coordinator at Osedea, you help create the structure and consistency that allows projects to run smoothly. You support our delivery team by keeping plans up to date, coordinating information, following up on next steps, and helping teams stay organized and aligned.

This role is ideal for someone who enjoys detail, collaboration, and bringing order to fast-moving environments. You are proactive, dependable, and solutions-oriented. You like making sure nothing falls through the cracks, and you take pride in helping others do their best work.

You will work closely with Project Delivery Directors and multidisciplinary teams to support project execution across design, development, QA, and client communication.

Your key responsibilities

Support project planning, coordination, and follow-ups across multiple mandates

Help maintain project plans, timelines, meeting notes, action items, and documentation

Coordinate recurring project rituals and ensure stakeholders have the information they need

Track budgets, effort, progress, and delivery status, and flag risks or issues early

Help prepare client updates, internal reports, and project documentation

Support scope tracking and change management by keeping project information accurate and current

Collaborate with design and development teams to ensure priorities, dependencies, and next steps are clear

Follow up on blockers and help keep momentum across projects

Contribute to the improvement of internal delivery processes and templates

Support a positive and organized experience for both clients and internal teams

The ideal candidate

1 to 3 years of experience in project coordination, project management, operations, or a similar role

A software engineering degree or experience as a software engineer or software developer is a must. Experience with AI development is a plus.

Strong organizational skills and attention to detail

Able to manage multiple priorities and keep things moving in a fast-paced environment

Clear written and verbal communication skills

Comfortable working with different types of stakeholders and expertise

Interested in digital product development and curious about how design and software teams work

Strong sense of ownership and follow-through

Experience with project tracking, documentation, and coordination tools

Experience in Agile environments is an asset

What we offer

Competitive Salary and contribution to your pension plan (RRSP)

Flexible hours of work and choose how you work

Work from anywhere up to 8 weeks

Paid sabbatical

Wellness and productivity spending account

Parental program

Activities

Training

And more...

The process for this role if you are selected

1. 20 min - Initial introductory call with our team.

2. 90 min - In-person interview at our office.

3. Offer presentation.

Only considered candidates will be contacted. Read our full hiring process here.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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Project Coordinator