Project Coordinator

Roberts Onsite’s team is growing. If you are an analytical and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Project Coordinator position is located in Kitchener, Ontario and reports directly to the M&R Division Manager.

A Little About You:

You're someone who thrives in the organized chaos of construction projects. You’re comfortable juggling manpower, documents, action items, and changing priorities, and you understand how each moving part fits into the bigger picture. You’re detail‑oriented by nature, with a knack for tracking productivity, and keeping project reports accurate and up‑to‑date. Your time management skills help you stay ahead of deadlines, and your calm, positive approach makes you the dependable go‑to when the team needs support. You are an effective communicator and collaborate well with others. You’re adaptable, proactive, and unafraid to dig in when issues arise.

Your Role and Essential Job Functions:

• Coordinate the dispatch and assignment of tradespeople to active project sites, ensuring efficient scheduling and optimal use of resources;


• Provide day-to-day support to the M&R team to facilitate effective project execution and communication;


• Assist with the planning, preparation, maintenance, and ongoing updates of project schedules, documentation, and work plans;


• Support the monitoring and control of project management processes by tracking deliverables, costs, forecasts, and progress, and assisting with updates to project plans as required;


• Maintain and update project controls, including issue tracking, change management documentation, logs, databases, and records related to activity durations and risk assessments;


• Acquire, track, review, and submit shop drawings in accordance with project requirements and timelines;


• Compile Operation & Maintenance (O&M) manuals for submission to clients at project close-out;


• Perform a wide range of project administrative duties, including coordinating meetings, preparing agendas, recording and distributing meeting minutes, and issuing project communications;


• Identify process or system gaps and assist in preparing requests for changes or improvements to enhance operational efficiency;


• Provide support to the estimating department with the preparation, closing, and timely delivery of project estimates;


• Act in the best interests of Roberts Onsite at all times;


• Other duties as assigned.

Education and Experience Requirements:

• A construction engineering technical college diploma or equivalent combination of technical training and/or related experience;


• We encourage you to apply even if you don’t meet every requirement or if you bring additional experience beyond what’s listed.

Software:

• Proficient user of Microsoft Office (Word, Excel, Project) and Adobe Acrobat


• Experience with AutoCAD, Navisworks and PDF’s via Adobe or Bluebeam;


• Experience with Cosential and Jonas Management System for Construction an asset, but will train

Why Roberts Onsite is for You:

• Competitive compensation package based on experience


• Paid vacation


• Dental, health and vision benefits package


• Group RRSP eligibility


• A team that encourages and supports professional development


• A large company with the culture of a small company – a small management team and a horizontal organizational structure that encourages involvement from all staff members


• Annual employee survey response showed 96% positive feedback about our working environment

The Team You Will Be a Part of:

Roberts Onsite is one of Ontario’s largest multi-trade contractors providing high-quality construction services, and turn-key solutions for industrial, commercial, and institutional clients across Southern Ontario. For over 85 years we have been delivering electrical, mechanical, millwrighting, and rigging expertise for all types of building services, and process machinery installations.

The expected salary range for this role is between $55,000 - $70,000 CAD per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Roberts Onsite’s total rewards package.

Roberts Onsite is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process. We thank all applicants for their interest in Roberts Onsite; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.

 #LI-LM1, #LI-Onsite