Project Coordinator

Recognized as one of Canada’s Best Managed Companies, M. Sullivan & Son Limited (“Sullivan”) provides a dynamic work environment with many opportunities for a fulfilling career. We are a family owned and professionally operated General Contractor (and proud of it!), with a strong commitment to our communities, and over 100 years of success. If you are looking for a challenging and stimulating career, Sullivan may be right for you. We believe in and support opportunities for growth & development, teamwork, and engagement.

Your New Role:

The Project Coordinator is responsible for supporting the estimating, project management, and site project execution functions on each assigned project.  This includes managing subcontracts and interfacing with field staff and project stakeholders to plan and execute projects and solve problems as they arise.

Specific Duties and Responsibilities:

While the Project Coordinator is responsible for a multitude of duties, main elements include: 

• Ensures compliance with all Sullivan policies and procedures.


• Performs quantity takeoffs and surveys to manage contract progress and reporting.


• Attends various project meetings as required including mark-up, kick-off, monthly cost review, and project progress.


• Reviews and understands contractual obligations.


• Participates in the negotiation and issue of subtrade contracts, revisions, and purchase orders.


• Assembles project documentation to facilitate or assist with permits, procurement, bonds, insurance, construction drawings, and commissioning.


• Processes all deliverables including obtaining shop drawings, samples, and mock-ups for each assigned project and maintains control.


• Understands project organizational structure.


• Assists with change management and change order processes.


• Identifies potential risks and supports the Project Manager with risk identification and opportunities on assigned construction projects.


• Maintains and performs project document control and procedures.


• Ensures positive working relationships and communications with the project owners, consultants, subtrades, and project team.


• Prepares and tracks project claims and estimates.


• Oversees inventory and tracking of ordered materials and equipment.


• Participates in reviews of subcontractor’s submittals for compliance with scope, design documentation, and coordination with other subtrades.


• Ensures proper distribution of project change information and that project site personnel are provided with the most current information.


• Supports the Superintendent with organization of Sullivan and/or subcontractor resources to ensure conformance with the project schedule.


• Supports the Superintendent with administrative activities including, but not limited to daily field documentation, timekeeping, various coding, safety reporting, and environmental reporting.


• Monitors supplier and subtrade performance throughout the project.


• Creates and maintains project logs including but not limited to ITP, RFI, SI, change control, purchase orders, shop drawings, etc.


• Identifies and assists with resolving field staff technical issues.


• Supports the development of maintenance and adherence to project schedules including the overall schedule and required “look ahead” schedules.


• Assists with site inspections to resolve issues and sign-off on functionality.


• Assists with overall project closeout documentation including warranties, as-built drawings, operations, and maintenance manuals.


• Assists with pre-commissioning and commissioning.


• Perform other duties as required to support the overall success and profitability of Sullivan.
  
  

Safety

• Adheres to all safety procedures and regulatory.


• Communicates and enforces safety standards in conjunction with the Construction Health & Safety Officer.

Quality

• Adheres to all Sullivan standard processes and procedures established.


• Ensures the quality of produced efforts reflects the Sullivan quality standards core values.
  

What you will need to succeed:

• Experience as a Project Coordinator, or similar role, preferably in the ICI construction industry, is considered an asset. We are looking for Project Coordinators at all levels.


• A university degree in business administration or civil engineering, or a college diploma in construction technology combined with applicable experience.


• Knowledge of project management software (e.g., Microsoft Project).


• Proficiency in Microsoft Office (e.g., Word, Excel, PowerPoint, Outlook)


• Must be able to obtain and maintain a Level II Secret Government Clearance.

Your skills:

• Is thoroughly familiar with project management concepts and processes.


• Able to work autonomously, making decisions without too much managerial oversight.


• Has good knowledge of project management software such as MS Project.


• Effective problem solving and decision-making skills.


• Ability to work collaboratively within a team environment.


• Excellent organizational and time management skills.


• Able to multi-task and manage time effectively.


• Strong oral and written communication skills, including listening skills.


• Highly motivated and results oriented.

Employment Type

Permanent Full-time

Travel requirements

Occasional travel to job sites in Eastern Ontario.

Location

Serving Eastern Ontario and based out of the Arnprior office.