Project Coordinator Construction & Executive Assistant

Responsibilities

· Assist in procurement processes and administration of supplier & subcontractors

· Provide daily support to company owners and site supervisor

· Participate in entire real estate redevelopment lifecycle from due diligence, acquisition, construction to project completion

· Facilitate stakeholder correspondence, including city departments, building inspectors and land surveyors

· Assist with maintaining project records, including approvals, plans, permits, and more (Also responsible for meeting minutes.)

· Act as company representative at project sites

· Support financial record maintenance and documentation

· Facilitate accounts payable

· Assist in digital receipt upload and basic bookkeeping

· Input data of suppliers and subcontractors in construction management software for financial tracking

· Ensure contract validity and current WSIB clearance certificates

· Other duties and responsibilities within the executive assistant role, as requested by management

Requirements and skills

· Proven work experience as a Project Coordinator or similar role

· Experience in project management, from conception to delivery

· An ability to prepare and interpret flowcharts, schedules and step-by-step action plans

· Exceptional organizational skills, including multitasking and time-management

· Strong client-facing and teamwork skills

· Familiarity with risk management and quality assurance control

· Hands-on experience with project management tools

· BSc in Business Administration or related field as asset, but not mandatory

· Minimum of 1 year of construction back office and coordination experience

· Full, clean G License with own vehicle is mandatory

· Strong technology skills in various software programs such as Microsoft, Google Workspace (Google Drive, Docs, Sheets, Slides, Gmail, Meets), Zoom, Adobe Acrobat, construction project management software (Monday), scheduling software

· AutoCAD, Autodesk Revit, SketchUp, BIM, and other design software experience is an asset, but not mandatory.

Salary: $65,000-$80,000 depending on experience

Location: Hybrid, remote and onsite work

Job Type: Full-time

Salary: $65,000.00-$80,000.00 per year

• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Experience:

• Project management: 1 year (required)

Language:

Ability to Commute:

Apply by sending your resume and cover letter to [email protected] or applying directly through Indeed.