Project Coordinator - Water

Your Opportunity

We have an exciting opportunity for a Project Coordinator within the Water group at our Ottawa office. In this role you will report through a Project Manager on multiple projects. This will allow growth potential as you will be exposed to clients, design and construction team members, program and project management processes, and strong project leaders. You will have the support and mentorship of our leadership and Project Management team. You would also be expected to support our local business operation leaders and may be involved in supporting proposal preparation.

Your Key Responsibilities

• Conduct cost, schedule and document management functions on project(s). As Project Coordinator, you will be required to develop, track and update, cost forecasts; maintain and update project cost reports; develop and update project schedules; support procurement; and maintain document management systems through all phases of the project.


• Deliver day-to-day project tracking and communications with the clients, project teams, and other project stakeholders.


• Prepare and distribute project correspondence and meeting notes.


• Review, monitor and record contracts, invoices, change orders and payments to contractors, consultants, and equipment vendors.


• Support the preparation of regular Progress Reports (internal and external).


• Support the review and preparation of invoicing to send to the Project Accountant.


• Support the development of proposals and scope changes, including starting level of effort tables, drafting letters, coordinating approvals, etc


• Support project financial forecasting exercise with PMs.


• Participate and coordinate project team activities and interact effectively with clients, Contractors, Architects, Engineers, Project Managers, and other consultants or stakeholders.


• Supports project quality control by maintaining Quality Management plans, coordinating reviews and ensuring accuracy and compliance of drawings, documents, and submissions through checks, coordination, and quality review oversight.


• Maintains the Risk Register, coordinates risk identification activities, and monitors updates throughout the project lifecycle.


• Coordinate with other disciplines involved in a project

Education and Experience

• Bachelor's degree or technical diploma in a related field. 


• 1-3 years of related experience; or an equivalent combination of education and experience. 


• Acquired project management experience through on-the job consulting projects

Hybrid office environment working with computers and remaining sedentary for long periods of time. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee.

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