Property Administrator - Leasing

Are you looking for career opportunities within a rapidly growing global real estate company?

Then you might be our next Property Administrator.  
Join us and be a part of our journey.  

About Akelius  
Akelius acquires, upgrades, and manages residential properties.  
Akelius owns rental apartments in New York, Boston, Washington D.C., Austin, Montreal, Quebec, Toronto, Ottawa, Paris, and London.  

Job Description  
Akelius is seeking a customer service-focused and highly organized Property Administrator to support a portfolio of residential properties in Ottawa and Gatineau.  

The successful candidate will assist with property maintenance coordination while ensuring compliance with legal requirements and Akelius standards.  

Property Administration  
- Manage the lease and legal administration process for the assigned portfolio  
- Support the Property Manager  
- Issue legal notices and manage corresponding deadlines  
- Maintain organized filing systems for tenants  
- Communicate professionally with tenants, business partners, and other stakeholders  
- Build and maintain positive tenant relationships  
- Process rent payments and cheque requisitions  
- Prepare and distribute notices  
- Prepare and issue lease renewals  
- Attend hearings at the local tenant rental board  
- Knowledge of Yardi is recommended  
- Knowledge of Quebec or Ontario tenant laws is recommended  

Leasing  
- Create and maintain effective marketing strategies for vacant apartment units  
- Respond to leads and coordinate showings from all marketing sources  
- Lease vacant apartments efficiently and reduce vacancy through individual and group appointments, as well as open houses  
- Responsible for assembling complete application packages, lease preparation, and all aspects of the move-in process  
- Enter prospect data into all required management systems  
- Maintain up-to-date knowledge of competitor pricing, offerings, and incentives  
- Proactively identify necessary changes based on market trends and competitive shifts  
- Diligently follow up with clients and present a strong closing proposal  

Who You Are  
- A bachelor’s degree is required, preferably in Business Administration, Real Estate, or Accounting  
- Experience in residential or commercial property administration is an asset  
- Strong command of both French and English  
- Knowledge and understanding of tenant board processes  
- Superior organizational and time management skills  
- Ability to multitask under competing deadlines  
- Confidence in taking initiative, making decisions, and managing arrears  
- Adaptable to an ever-changing environment  
- Proficient in Yardi Voyager (an asset)  

What We Offer  
 

• Competitive salary based on your experience

• Permanent full-time position
• Health, dental, and vision insurance
• Group RRSP
• $100/month for  transportation or mileage reimbursement 
• Up to $750/year for your fitness activities (gym, Bixi, etc.)
• Training and professional development program

If you're interested, send us your CV, and we will contact you.  


Working language for positions located permanently in Quebec
Knowledge of French is required for positions located permanently in Quebec so that the incumbent can communicate with colleagues and suppliers in Quebec as needed. French language training is offered to all permanent incumbents in Quebec who do not have a good knowledge of French.

Other language requirements
Another language is required for this position in order to communicate with clients, partners, and colleagues who are mainly located outside Quebec. The company has French-speaking and English-speaking clients in Quebec and must therefore constantly use both languages to communicate with its clientele.

Langue de travail pour les postes situés en permanence au Québec
La connaissance du français est requise pour les postes situés en permanence au Québec afin que le titulaire puisse communiquer au besoin avec ses collègues et les fournisseurs au Québec. Une formation en français est offerte à tout titulaire d’un poste permanent au Québec qui ne possède pas une bonne connaissance du français.

Autre exigence linguistique
L’exigence d’une autre langue est requise pour ce poste afin de pouvoir communiquer avec les clients, partenaires et collègues qui sont majoritairement situés à l’extérieur du Québec. L’entreprise a des clients francophones et anglophones au Québec et doit de ce fait utiliser constamment les deux langues pour communiquer avec sa clientèle.