Proposal Specialist

The Proposal Specialist will assist the BD team on the preparation of proposal responses associated with new business development opportunities and will work closely with the clinical subject matter experts to create customized, comprehensive responses and budgets for Sponsors.

• Understand and share proposal requirements thoroughly.
• Work with multiple internal stakeholders to develop proposal content in line with RFP/RFI.
• Summarize and prepare (with support of internal stakeholders) key information required to support preparation of proposal responses.
• Document all assumptions.
• Review and ensure the final proposal meets Sponsor expectations and a high standard of quality.
• Assist in maintaining proposal tools – templates, graphics, experience tables etc.
• Assist BD Manager on RFIs.
• Support Statement of Work (SOW) development.

• Generate initial costing assumptions.
• Generate/populate initial CRO costings in Alimentiv tools then work with clinical experts to refine and finalize.
• Support BD Manager/Vendor Manager in obtaining pre-award budgets from vendor and site partners.
• Ensure rolled up costing is correct prior to sending for Executive review and sign off.
• Support amendments or updates during the process.
• Thoroughly understand final costing and be able to explain to internal stakeholders.

• Book, provide preparatory information and attend internal bid/no bid, strategy and hand-off meetings. Some occasional support for bid defenses is required.
• Coordinate with clinical team, site feasibility if required.
• Ensure all data and documents are saved to appropriate locations (BOX, CRM etc.).
• Provide feedback on BD tools to ensure continuous improvement.
• Generate BD reports as needed.
• May be asked to attend conferences to provide booth and meeting support. 

• Minimum 1 - 3 years of related experience
• Minimum Post-secondary certificate / diploma (College, Training Institute, etc.) (Bachelor's degree preferred)
• Experience with building budgets (for Clinical Trials preferred)
• Advanced user ability with Excel and proficient with other MS Office tools
• High degree of detail orientation
• Logical and process thinking mindset
• Strong written and verbal communication skills

• Science degree/diploma preferred
• previous budget building experience in CRO and clinical trials
• advanced user ability with Excel and proficient with other MS Office tools
• high degree of detail orientation
• logical and process thinking mindset
• good written and verbal communication skills.

Accommodations for persons with disabilities are available on request in respect of all aspects of the recruitment and selection lifecycle. Requests can be directed to [email protected]

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