Proposals and Marketing Specialist

As a member of our Communications and Marketing team, you will play an essential role in preparing and coordinating responses to requests for proposals, requests for qualifications, and presentations. You will contribute to the development of winning submissions that reflect our expertise, culture, and commitment to our clients. You will be part of a dynamic and collaborative team where initiative and teamwork are valued, while working closely with stakeholders across various departments within the organization.

If you believe you have the attributes needed to succeed in this role, even if your experience comes from a different field, we encourage you to apply. We welcome candidates at the junior, intermediate, and senior levels.

Responsibilities :

• Coordinate the planning and development of proposals, ensuring client requirements and expectations are met.


• Analyze RFP documents and client requirements to identify key evaluation criteria, required deliverables, and compliance requirements.


• Collaborate closely with internal teams and maintain regular follow-ups to gather the necessary information and documentation while ensuring deadlines are met.


• Tailor and showcase the organization's experience by customizing project profiles, resumes, and technical approaches to meet client-specific requirements.


• Conduct research to enrich proposal content, drawing from completed projects, past submissions, and other relevant sources.


• Review and edit documents with precision, demonstrating strong attention to detail and the ability to identify errors and inconsistencies.


• Contribute to the writing and formatting of clear, structured, and professional documents.


• Support the preparation of presentation materials and documents for internal communications and client meetings.


• Help manage and enhance a centralized content library, including templates, project content, and previous proposals.


• Bring creativity and innovation to personalize proposals and presentations according to each client's unique needs.

 Experience and Education :

• Over 3 years of experience in proposals, marketing, business administration, communications, writing, or a related field. This position may be filled at the junior, intermediate, or senior level, depending on the experience and qualifications of the successful candidate.


• Excellent written French skills.


• Good proficiency in Microsoft Word and PowerPoint.


• Bilingual in French and English.


• Working knowledge of InDesign, or willingness to learn (an asset).


• Familiarity with the construction industry (an asset).

Key Attributes :

• Strong attention to detail.


• Strong analytical skills and the ability to synthesize large amounts of information.


• Excellent document review and quality control skills.


• Ability to efficiently manage and coordinate multiple projects.


• Self-motivated with a strong sense of initiative.


• Ability to adapt and respond effectively to unexpected challenges.


• Strong team player with excellent collaboration skills.