Purchasing Administrator

Responsibilities

• Manage the purchasing of doors, materials, and related products required for operations.


• Communicate with suppliers to obtain pricing, place orders, confirm deliveries, and follow up on outstanding orders.


• Track purchase orders and ensure materials are received as required.


• Prepare, process, and maintain packing slips for doors and materials entering and leaving the paint shop.


• Verify packing slips against orders, quantities, door information, and other relevant documentation.


• Ensure all doors and products moving through the paint shop are properly documented and tracked.


• Manage all paperwork and documentation sent into and out of the paint shop.


• Prepare and process paint shop work orders and related paperwork.


• Ensure paperwork and packing slips are accurate, complete, and provided to the appropriate departments or customers.


• Track the status of doors and materials throughout the purchasing and paint shop process.


• Maintain organized electronic and paper filing systems.


• Assist with inventory tracking and resolving discrepancies.


• Follow up on missing paperwork, materials, deliveries, or purchase orders.


• Coordinate with the paint shop, purchasing, production, shipping, and other departments to ensure information is accurate and communicated in a timely manner.


• Provide administrative support to the purchasing and paint shop teams as required.


• Track and manage purchase orders, delivery schedules for pickups and deliveries, and system reconciliation


• Utilize and manage the Fenestration system to anticipate product demands, manage purchase orders, and monitor inventory levels.

Skills & Requirements

• Previous experience in purchasing, administration, manufacturing, construction, or a production environment is an asset


• Strong organizational and time-management skills


• Excellent attention to detail and accuracy


• Strong communication and follow-up skills


• Comfortable working with purchase orders, packing slips, invoices, and production documentation.


• Proficient with Microsoft Office, including Excel and Outlook


• Experience with ERP, inventory, or purchasing software is an asset


• Proven ability to work with minimal supervision, possesses self-starter qualities to work independently as well as collaboratively


• Manage to work under pressure and with time sensitive deadlines


• Proficient in using systems for inventory and procurement management along with MS Office applications


• Ability to prioritize several concurrent tasks in a fast-paced environment

What We Offer:

• A dynamic work environment where you can truly make a difference


• The opportunity to work with a dedicated team that values innovation and quality


• Competitive salary and comprehensive benefits package


• Opportunities for professional growth and advancement

Benefits:

• Dental care


• Extended health care fully paid by the company 


• RRSP match


• Gym corporation membership discounts


• On-site parking