Purchasing Assistant

Job Title: Purchasing Assistant

Job Summary

We are seeking a detail-oriented and proactive Purchasing Assistant to support our Packaging Procurement Department. In this role, you will assist with supplier sourcing, order tracking, product record maintenance, and vendor/customer communications. You will play a key role in ensuring the cost-effective and timely procurement of goods, helping to maintain an efficient and reliable supply chain.

Key Responsibilities

Procurement & Sourcing

• Research and identify potential overseas suppliers.


• Obtain and compare quotations from vendors.


• Negotiate pricing, terms, and conditions with suppliers.


• Prepare cost analyses to support purchasing decisions.

Vendor Management

• Build and maintain strong relationships with suppliers and vendors.


• Monitor supplier performance and ensure compliance with company standards and regulatory requirements.


• Serve as a point of contact for vendor-related inquiries and issues.

Administrative Support

• Manage product samples and maintain product specification records.


• Organize purchasing files and documentation.


• Ensure procurement records are accurate and up to date.

Order Processing

• Process order confirmations and maintain purchasing records.


• Review and verify Purchase Orders (POs), track production and shipping timelines, and liaise with suppliers to ensure timely delivery.


• Resolve delivery delays, damaged shipments, shortages, non-conformities, and other supply chain issues.

Qualifications & Requirements

Education

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field preferred.

Experience

• Minimum of 2 years of experience in purchasing, procurement, and/or supply chain operations.


• Experience working with overseas suppliers is an advantage.

Technical Skills

• Experience using Enterprise Resource Planning (ERP) systems.


• Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel.


• Ability to prepare cost analyses and maintain procurement documentation.

Core Competencies

• Thorough understanding of distribution channels, supplier management, and vendor networks.


• Excellent verbal and written communication skills with strong negotiation abilities.


• Strong analytical and problem-solving skills with the ability to interpret data and support decision-making.


• Highly motivated, results-oriented, and capable of managing multiple priorities in a fast-paced environment.


• Exceptional attention to detail and strong organizational skills.

Language Requirements

• Fluent in English (written and spoken).


• Chinese language skills will be considered a strong asset.