Purchasing Coordinator

Purchasing Coordinator

Location: Montreal, Canada  

Are you looking to build a career in procurement, supply chain coordination, and inventory management within the fast-paced consumer packaged goods (CPG) industry?

Join a growing company where you’ll play a key role in ensuring that materials are purchased, delivered, and ready to support production and order fulfillment. As our Purchasing Coordinator, you’ll manage supplier relationships, issue and track purchase orders, coordinate inbound freight, and ensure inventory accuracy across multiple locations.

If you’re organized, detail-oriented, and thrive on making sure everything is in the right place at the right time, this role offers a strong foundation for a career in supply chain and purchasing operations.

Key Responsibilities

1. Procurement & Supply Coordination

• Issue purchase orders, confirm timelines, follow up with suppliers, and manage delivery expectations.
• Maintain accurate PO tracking in QuickBooks and Asana.
• Evaluate and update supplier lead times and reorder points regularly.
• Coordinate purchasing for kitting with co-packers.
• Collect and organize supplier food safety documentation.

2. Inventory Management & Analysis

• Perform weekly inventory assessments and identify items below reorder levels.
• Reconcile inventory receipts, post item receipts in QuickBooks, and update traceability documentation.
• Monitor raw materials, finished goods, and warehouse supply levels.
• Track freight and transfer costs in transport records.

3. Logistics & Transfers (Traffic In)

• Coordinate inbound freight with freight forwarders
• Arrange transfers between warehouse locations and post movements in QuickBooks.
• Prepare commercial invoices for inbound shipments
• Ensure accurate and efficient internal movement of stock across facilities.

4. Communication & Collaboration

• Coordinate inbound freight with freight forwarders
• Participate in weekly Traffic In meetings and contribute to ongoing process improvements.
• Respond promptly via email, Slack, and Asana.

What Makes You a Great Fit

• You are organized, detail-focused, and love keeping things moving.
• You communicate clearly and follow up until tasks are closed.
• You take initiative and solve problems before they escalate.
• You are comfortable working with data and systems (QuickBooks, spreadsheets, workflow tools).
• You thrive in a dynamic CPG environment with multiple moving parts.

Qualifications

• 1-3 years of experience in procurement, supply chain, or inventory management (CPG experience is a plus).
• Proficiency in QuickBooks and Google Sheets (or Excel) is required.
• Ability to manage multiple priorities and meet tight timelines.
• Strong communication and follow-through skills.
• Degree or diploma in Business, Supply Chain Management, or related field preferred.
• Strong organizational and problem-solving skills.
• Bilingual (English & French) preferred.

Why Join Us?

• Grow Your Career in CPG: Gain firsthand experience in supply chain operations within a fast-growing food brand.
• Make an Impact: Play a key role in ensuring smooth production and supply chain efficiency.
• Learn & Develop: Work closely with experienced professionals and develop valuable skills in procurement and operations.
• Work-Life Balance: Hybrid work environment (3 days in office, 2 days WFH).

Hours: 8:00AM - 4:00PM, Monday to Friday

Hybrid: 3 days in office, 2 days WFH