Purchasing Coordinator

PURCHASING COORDINATOR

We are seeking a Purchasing Coordinator to support our Corporate Purchasing team located in Vernon, BC. 

The Purchasing Coordinator is responsible for managing the procurement process for Nature’s Fare Markets Warehouse and the DSD Prebook Program. This includes planning, forecasting, and executing purchases to ensure optimal stock levels, cost efficiency, and effective vendor relationships. The role supports overall business objectives by improving buying practices and optimizing warehouse inventory performance.

Maybe you have been working on the brand or distributor side of the Consumer Packaged Goods ("CPG") world and you have been looking for the opportunity to make the shift to more execution focused retail side or perhaps you are an accountant looking for a creative way to employ your data and analysis skills...then this may just be the role for you!

PERKS:

• Competitive wages with a hiring range from $50,000 - $62,000 annually
  • Based on experience and skill set
• Flexible benefits
• Up to 25% store discount
• Education allowance
• Free swag (products, food, clothing + more)
• Share in some laughs, air high-fives, and fun each day

WHAT YOU’LL BE DOING:

• Develop and manage the Prebook Program for seasonal items, in/outs, Food Bank Bundles, and special promotions.
• Create and manage seasonal calendars and work-back schedules for efficient program execution.
• Use sales history and forecasts to determine reasonable order quantities and collaborate with Category Managers on adjustments.
• Expedite and balance order volumes to support warehouse receiving capacity.
• Ensure adequate replenishment and minimum order quantities are met while leveraging volume deals.
• Maintain accurate product records in the system post-receipt, including cost and quantity.
• Provide Accounting with required invoices and warehouse transfer documentation.
• Cultivate and maintain long-term vendor relationships.

• Analyze system data to determine ideal order intervals, days on hand, and purchasing efficiencies.
• Evaluate gross margin performance and cost analysis to support strategic purchasing.
• Monitor sell-through of seasonal prebooks and propose exit strategies for slow-moving inventory.
• Support Category Managers in listing and delisting decisions for warehouse inventory.
• Define and enforce warehouse listing criteria with relevant stakeholders.

• Ensure flyer items are adequately stocked and appropriately flagged in systems.
• Coordinate and manage promotional prebooking and ordering (e.g., CHFA Deals, Anniversary Door Crashers).
• Track and manage warehouse pricing and promotions to maintain accurate gross margins.
• Collaborate with vendor partners to meet delivery timelines.

• Strong attention to detail and organization
• Excellent communication and relationship-building skills
• Analytical mindset with the ability to make data-driven decisions
• Proactive problem solver with the ability to prioritize and multitask
• Team player with a collaborative approach to cross-functional work
• Proficiency in Excel and data analysis tools
• Familiarity with inventory and purchasing systems
• Strong understanding of gross margin, costing, and supply chain principles
• Ability to create and manage procurement schedules and seasonal calendars
• Experience with ERP systems or similar platforms (an asset)

What you bring:

• Post-secondary education in Business, Supply Chain Management, or related field preferred
• 2–4 years of experience in purchasing or procurement coordination, ideally in retail or distribution
• Experience in vendor management and promotional planning considered a strong asset

YOU CHECK ALL THE BOXES IF:

• You have amazing attention to detail and enjoy a good puzzle - critical thinking is a must
• You have strong communication skills and you love collaboration
• Excel spreadsheets, sales reports and standardizing processes (all on repeat!) is your jam
• You are open to new ideas or challenges that may come your way and can easily adapt to shifting priorities and managing multiple priorities
• You enjoy being part of a dynamic team
• You are looking for an in-office opportunity in Vernon, BC

Put your passion into work that matters with a growing, BC-based company committed to be a better company for our customers, our employees, and the planet. We’ll surround you with a great team and a supportive learning environment where you can grow and thrive.

Nature's Fare Markets is an equal opportunity employer and as such we strive to foster a workplace where individual differences are recognized, appreciated, and respected.

Apply online today!