Purchasing Database Maintenance Associate

Key Responsibilities
Rebates Management

• Manage vendor rebate programs including:
  
  
  
  • Set up and maintenance of promotions (monthly and ongoing)
  
  
  • Processing and submitting rebate claims at month-end
  
  
  
  


• Handle high-volume rebate activity


• Ensure accuracy and compliance with vendor program requirements (e.g., EDU, trade-in, promotional offers)


• Track and reconcile rebate claims to ensure timely recovery

SKU & Pricing Database Management

• Maintain and update product database (SKUs and pricing) including:
  
  
  
  • New SKU setup and ongoing maintenance
  
  
  • Cost verification (quarterly)
  
  
  • Proactive delisting and updates of inactive or obsolete items
  
  
  
  


• Support stocking and commercial SKUs, including:
  
  
  
  • B2B segments (Education, Government, Special Opportunities)
  
  
  • Creation and maintenance of “child” SKUs for specific programs
  
  
  
  


• Manage vendor communications (primarily via email) related to pricing and product updates


• Ensure data integrity and accuracy across systems

Vendor Program Administration

• Support setup, maintenance, and claims for vendor pricing and promotional programs


• Coordinate with vendors and internal teams to ensure program execution aligns with business requirements


• Maintain organized records of vendor agreements and program details

Administrative Support

• Provide day-to-day support to Purchasing Assistants and Buyers


• Assist with data entry, reporting, and documentation


• Respond to internal inquiries related to product data, pricing, and promotions

Qualifications

• 1–3 years of experience in purchasing, merchandising, or data administration


• Strong attention to detail with a high level of accuracy in data management


• Proficiency in Excel and database systems (ERP experience an asset)


• Excellent organizational and time management skills


• Strong written communication skills (vendor interaction primarily via email)


• Ability to manage high-volume, repetitive tasks with consistency


• Proactive mindset with problem-solving abilities

What You Bring

• Analytical thinking with a focus on data accuracy


• Ability to prioritize and manage multiple deadlines


• Strong collaboration skills and a team-oriented approach


• Initiative to identify and improve processes

Why Join Vistek?

• Work with a collaborative and experienced Purchasing team


• Gain exposure to vendor programs and product lifecycle management


• Be part of a dynamic retail and B2B environment