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Purchasing Database Maintenance Associate

icon building Company : Vistek
icon briefcase Job Type : Full Time

Number of Applicants

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Job Description - Purchasing Database Maintenance Associate

Key Responsibilities
Rebates Management



  • Manage vendor rebate programs including:

    • Set up and maintenance of promotions (monthly and ongoing)

    • Processing and submitting rebate claims at month-end



  • Handle high-volume rebate activity

  • Ensure accuracy and compliance with vendor program requirements (e.g., EDU, trade-in, promotional offers)

  • Track and reconcile rebate claims to ensure timely recovery


 


SKU & Pricing Database Management



  • Maintain and update product database (SKUs and pricing) including:

    • New SKU setup and ongoing maintenance

    • Cost verification (quarterly)

    • Proactive delisting and updates of inactive or obsolete items



  • Support stocking and commercial SKUs, including:

    • B2B segments (Education, Government, Special Opportunities)

    • Creation and maintenance of “child” SKUs for specific programs



  • Manage vendor communications (primarily via email) related to pricing and product updates

  • Ensure data integrity and accuracy across systems


 


Vendor Program Administration



  • Support setup, maintenance, and claims for vendor pricing and promotional programs

  • Coordinate with vendors and internal teams to ensure program execution aligns with business requirements

  • Maintain organized records of vendor agreements and program details


 


Administrative Support



  • Provide day-to-day support to Purchasing Assistants and Buyers

  • Assist with data entry, reporting, and documentation

  • Respond to internal inquiries related to product data, pricing, and promotions


 


Qualifications



  • 1–3 years of experience in purchasing, merchandising, or data administration

  • Strong attention to detail with a high level of accuracy in data management

  • Proficiency in Excel and database systems (ERP experience an asset)

  • Excellent organizational and time management skills

  • Strong written communication skills (vendor interaction primarily via email)

  • Ability to manage high-volume, repetitive tasks with consistency

  • Proactive mindset with problem-solving abilities


 


What You Bring



  • Analytical thinking with a focus on data accuracy

  • Ability to prioritize and manage multiple deadlines

  • Strong collaboration skills and a team-oriented approach

  • Initiative to identify and improve processes


 


Why Join Vistek?



  • Work with a collaborative and experienced Purchasing team

  • Gain exposure to vendor programs and product lifecycle management

  • Be part of a dynamic retail and B2B environment

Original job Purchasing Database Maintenance Associate posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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