Receptionist

Key Responsibilities:

• Receive visitors to the department, notify staff members of visitors, and escort visitors to appropriate locations


• Distribute mail to appropriate people and ensure items for courier service are dealt with appropriately

• Provide support to all Departments when requested


• Order and maintain office, coffee and kitchen supplies and keep reception and kitchen area tidy


• Organize, stock, and administer company copier, supply room, and printer stations


• Request maintenance and repairs of office equipment and common area appliances and fixtures


• Update and maintain file storage including original authenticated documents

• Manage general administrative duties including filing, photocopying, and preparing binders


• Manage employee, onboarding, master list and scan card access


• Process a variety of documents, reports, and tables


• Prioritize issues and take appropriate action


• Track tasks, ensuring deadlines are met

Qualifications:

• High School Diploma

• Post-secondary diploma in Office Administration or equivalent work experience


• 1-2 years office administration experience


• Independent problem-solving experience related to office administration is required

• Proficiency in the Microsoft Office suite of programs and skills with general computer applications


• Ability to represent the company in a mature, professional manner


• Excellent interpersonal communication skills and strong customer service acumen


• Strong organizational skills


• Experience in PDF software such as Adobe Pro or Bluebeam is an asset

As a condition of employment, employees are required upon hire to sign a Drug-Free Workplace Agreement, a Conflict-of-Interest Agreement, and Confidentiality and Invention Agreement.

Propak Systems Ltd. thanks all applicants for their interest however only those selected for an interview will be contacted.