Receptionist / Account Payable Clerk

Position Overview

The Receptionist & Accounts Payable Assistant provides essential support to the accounting and administrative teams, ensuring efficient office operations and accurate financial processing. This role is responsible for managing vendor invoices and statements, maintaining organized records, assisting with payment processing, and supporting general office functions.

Who We Are:

Professional Excavators & Construction Inc. has been a leading heavy civil construction company since 1975, offering General Contracting, Earthworks, Site Services, Concrete Flatworks, and Asphalt Paving throughout Calgary and Alberta. We are dedicated to excellence, safety, productivity, and environmental responsibility.

Responsibilities

• Match purchase orders (POs) to packing slips for verification
• Enter approved invoices into the accounting system
• Pull invoices for monthly payments and assist in preparing authorization forms
• Reconcile vendor accounts and request monthly statements
• Collect and organize MasterCard receipts for reconciliation
• Administrative & Office Support
• Restock and maintain kitchen supplies and common areas.
• Place monthly coffee and supply orders as needed
• Manage courier deliveries and outgoing shipments
• File and organize financial and administrative documents
• Greet guests and new employees, offering beverages and ensuring a welcoming environment

• Strong attention to detail and organizational skills.
• Basic knowledge of accounts payable processes preferred.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.

• Corporate Culture Based on START; Safety, Trust, Accountability, Respect, Teamwork

• Broad training with numerous learning and development opportunities.
• Competitive compensation and benefits package.
• Matching RSPs after 3 months
• A supportive, team-oriented work environment.
• Exposure to exciting projects in a dynamic and growing industry.