Receptionist / Administrator

Robert Half’s client, a global consultancy firm has an opening for a Bilingual Receptionist / Administrator (French) to coordinate the day-to-day facilities and operations of their Toronto and Montreal hub.

The Bilingual Receptionist / Administrator (French) is a full-time role with a hybrid model of 2 days a week in-office.

As the Bilingual Receptionist / Administrator (French), you will be responsible for the following:

• Manage the front of the Toronto office and receive and welcome all visiting clients and vendors
• Ensure all conference rooms and common areas are in order during business hours and
• straighten up after each meeting.
• Manage the videoconferencing and conference room needs for the office, including
• managing the schedule for VC/conference rooms and external facilities, planning and
• executing test calls, ensuring the VC is connected at time of meeting.
• Open and close reception and office common areas when in the office.
• Ensure seamless operation of office equipment as well as maintenance.
• Coordinate and liaise with vendors including caterers, snack and beverage vendors,
• building maintenance personnel, security personnel, etc.
• Monitor staff birthdays and anniversaries.
• Support and facilitate shipping and receiving of all incoming and outgoing packages,
• parcels, and communications.
• Manage daily office calendar – alerting the office of any visitors, scheduled meetings,
• individuals out of office, etc.
• Receive, screen, and route all telephone calls that come through the main switchboard
• which may include cold calls and/or job seekers.
• Retrieve main mailbox voicemail and main office e-mail and direct accordingly. 

• Strong communicator in both English and French
• Post-secondary education preferred
• Demonstrated proficiency in Microsoft Suite (Outlook, Teams, Word, PowerPoint, Excel)
• One year of experience in administrative function preferred
• Organized multi-tasker: able to manage multiple projects with set deadlines
• Ability to interact professionally with executive stakeholders and colleagues alike.

Total Rewards:

• Competitive base salary
• Hybrid work model, 50% in office / 50% remote
• Annual RRSP employer contribution
• Performance bonus plan
• Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
• Employee Assistant program (EAP)
• Employee wellness program
• Personal Time Off – paid vacation, sick time, personal days

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. https://www.roberthalf.ca/en/mobile">Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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