Receptionist/ Office Manager (Maternity Leave)

Job Summary 

As Church Office Manager and Receptionist, you will maintain effective administrative systems that support collaboration across Peace Portal’s ministries. You will also provide a warm, welcoming presence for all visitors and ensure the office runs smoothly through efficient daily operations, well-managed resources, and excellence in shared spaces.

Person Summary 

• Is engaged in a growing relationship with Jesus, and a love for His Church 

• Attends, or is willing and able to attend Peace Portal as ‘Home Church’ 

• Seeks to live out Peace Portal’s “Call to Kingdom Excellence“ 

• Is aligned with Peace Portal’s “Mission, Vision, Values”  

• A teachable team player with the ability to be led 

• A dependable and responsible self-starter able to work with time constraints, meet deadlines, and ensure accurate follow-through 

• Is a warm and engaging person with good people skills  

• Is adjustable and dynamic, willing to help where needed most 

• A detail oriented individual gifted in planning, administration, organization, and the execution of tasks 

• A collaborative and efficient problem solver with the ability to streamline processes  

Responsibilities 

• Oversee general office administration, including record trackingMaintain church database in collaboration with staff


• Support Lead Pastor and Ministry Operations Pastor (meetings, onboarding, confidential tasks)


• Coordinate administrative coverage for pastoral needs


• Assist with staff functions and church events


• Manage office budget, reconciliations, and equipment leases


• Handle phone, email, and visitor inquiries promptly and professionally


• Maintain clean, organized office and common spaces


• Ensure supplies are stocked and equipment is functional


• Manage shipping/receiving and staff kitchen upkeep

Skills & Experience   

• Demonstrates excellent communication skills, both verbal and written 

• Proven experience working with Microsoft Office Suite 

• Demonstrates attention to detail and superior organizational skills 

• Experience overseeing general office operations, lease agreements, and budgets 

• Experience with database management an asset 

• Effective at delegating tasks to appropriate team members or volunteers 

• 3-5 years’ experience in office management preferred