Records and Access to Information Coordinator

Brazeau County is seeking a detail‑oriented Records & Access to Information Coordinator to join our Corporate Services team. This position is responsible for leading the County’s records management and access to information programs, ensuring full compliance with legislation, organizational policies, and best practices.

In this role, you will champion transparency, privacy, and operational efficiency by managing access and privacy of information, supporting staff through training and guidance, coordinating digitization initiatives, and overseeing the lifecycle of municipal records. Your expertise will help ensure that all municipal records are organized, protected, and maintained to meet business needs, accountability standards, and legislative requirements.

RESPONSIBILITIES

• Develop and implement records management standards, strategies, policies, and procedures in collaboration with the Director of Corporate Services.


• Lead the planning and execution of a digitization strategy, ensuring efficient transition of physical records to digital formats, including:
  
  
  
  • Implement a policy for digital signature standards and procedures
  
  
  • Implement standards and classifications for which digitized records are to be determined as official records
  
  
  • Provide training to staff on best practices for digitization and retention of hard copy records
  
  
  
  


• Provide training and support to staff to ensure consistent records management practices and compliance with the Access to Information Act (ATIA) and Protection of Privacy Act (POPA).


• Administer the records management system (OnBase), including user accounts, new user training, digitization procedures, and custom configurations for workflows, forms, and reports.


• Support departments in meeting legislative and corporate requirements related to records, information, and privacy


• Organize and track the secure destruction and removal of records in accordance with retention schedules and legal requirements.


• Manage archived records storage areas, ensuring appropriate file classification and retention, organization, and destruction.


• Delegated as the Access to Information contact for the County and responds to all access to information requests and protection of privacy inquiries; and coordinate departmental involvement in accordance with legislation.


• Create and implement a Privacy Management Program (PMP) and Privacy Impact Assessments (PIA) to meet compliance with ATIA and POPA legislation. Provide training and direction to staff on PMP procedures and PIA requirements.


• Monitor and track access requests, collect applicable fees, and oversee on-site reviews.


• Monitor and recommend strategies to ensure that the County’s confidential records are protected.


• Maintain confidentiality and uphold ethical standards in handling sensitive information related to employees, third parties, and residents.


• Stay current with legislation, industry standards, and best practices, and adapt policies and procedures accordingly.

COMPETENCIES

Education and Training:

• A diploma or certificate from a post-secondary institution in a related field.  Equivalencies will be considered.

Licenses and Certifications:

• The ability to obtain Commissioner of Oaths certification during employment is an asset.

Knowledge, Skills, And Abilities:

• Three years’ experience performing records management which must include a minimum of one year experience with electronic document and information management systems


• Experience in a municipal environment is an asset


• Working knowledge of applicable legislation (MGA, ATIA, POPA, etc.)


• A strong understanding of records and information management, theory, and principles


• Ability to work independently as well as effectively contribute in a team environment


• Strong analytical, research, and problem-solving skills.


• Excellent organizational and time management abilities.


• Professional demeanor with strong interpersonal and communication skills.


• Ability to exercise discretion and sound judgment in handling confidential information.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Experience with OnBase or a similar records management software is an asset.

ORGANIZATIONAL STRUCTURE

Direct reporting relationships:

• Director of Corporate Services

Indirect reporting relationships:

• Senior Management


• Chief Administrative Officer

Interaction with external contacts:

• Residents


• Members of the public


• Vendors


• Representatives from other municipalities

CLASSIFICATION

Compensation Classification: 

• Full-time, Permanent


• Grid 4 ($75,700 - $96,549 annual salary)


• Non-supervisory


• Non-union


• Hours of Work Monday to Friday, 8:00 am to 5:00 pm


• Participates in earned Flex Day Program


• Benefits and pension eligible

HOW TO APPLY:

• The closing date for applications is Friday, January 30, 2026.


• Applicants can apply with their cover letter and resume on our website at https://www.brazeau.ab.ca/county-office/careers.
  

Thank you in advance to all applicants, only those who are shortlisted will be contacted.