Records Assistant

The key responsibilities of this role are:

• Prepare files and boxes for storage. Requires lifting of up to 50 lbs.


• Liaise with off-site vender


• Enter and update data into the records management system


• Perform files searches


• Manage requests by (email/telephone inquiries)


• Validate and reconcile vendor work-orders and invoices


• Assist with special projects and performs other related duties as assigned


• Manage circulation of files from on-site and from off-site storage


• Supports digitizing efforts


• Supports electronic filing


• Supports workflows related to File Transfers, Legal holds, and destruction


• Other related duties as required

Key Competencies Required

• 2-3 years relevant information governance/ records management experience. An equivalent combination of education, training and experience may be acceptable. Legal industry experience is preferred


• Professional services firm experience


• Prior records management experience in a business to business environment


• Contract or Temporary position


• Excellent communication and interpersonal skills


• Strong typing and data entry skills


• Ability to work independently, follow instructions with minimal supervision and take initiative


• A team player with excellent interpersonal skills


• Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm’s Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information