Registration Officer

Position Title: Registration Officer

Department: Registration

Location: Vancouver, Calgary, Toronto, Montreal

Status: Permanent, Full-Time (Hybrid)

Day in the life of:

As a self-regulatory organization, the Canadian Investment Regulatory Organization (CIRO) is committed to setting high regulatory standards for the investment industry, safeguarding investors, and supporting the integrity of Canada’s capital markets.  Join a growing team and contribute to the dynamic and complex world of Canadian capital markets.

CIRO is the national self-regulatory organization that oversees all investment dealers, mutual fund dealers and trading activity on Canada’s debt and equity marketplaces. CIRO’s Registration department acts a gatekeeper to the Canadian capital markets by ensuring that individuals are suitable for registration and approval. The Registration Officer is a key member of the Registration team, responsible for review of certain registration applications and information notices required to be filed via the National Registration Database (NRD).

Core Responsibilities:

• Reviews registration filings of moderate complexity. 


• Conducts registration gatekeeper functions through quality, timely and consistent registration review of NRD applications and notices. 


• Reviews information relevant to registration using internal and external sources. 


• Corresponds with filers and their representatives requesting further information, where applicable. 


• Accurately assesses and recommends an appropriate course of action for filings. 


• Maintains detailed records of reviews and adheres to policies and procedures for reviewing, analyzing and recording of filings. 


• Identifies and escalates sensitive, urgent or unusual regulatory issues or concerns. 


• Reports to the Registration Manager and supports Senior Registration Officers. 


• Supports information resources that assist with registration functions. 


• Liaises with CIRO Regional Offices to provide information on registration filings. 


• Assists with other department initiatives where required.  

Key Skills and Competencies:

Must-haves

• Good understanding of CIRO Rules and related policies, and instruments. 


• Detail oriented with good analytical and problem-solving skills. 


• Ability to work in fast-paced high-volume environments. 


• Strong written and verbal communication skills. 


• Strong service skills when dealing with sensitive information with members and the public 


• Ability to deal with confidential information in a sensitive manner. 


• Good file management and organizational skills. 


• Ability to work proactively and independently, in order to prioritize and complete tasks within established service timelines. 


• Proficiency with a variety of computer software applications, including MS Word, Excel. 

Nice to Haves

• Proficient on the National Registration Database. 


• Post-Secondary education (University Degree or College Diploma)  

• Successful completion of CIRO proficiency courses is an asset

• Minimum 2-3 years of financial industry experience, preferably in registration either at a dealer member, another self-regulatory organization or securities commission or relevant experience where strong analysis and synthesis capacity were acquired. 

What we offer: 

• Competitive base salary in alignment with market 

• Performance based bonus 

• Hybrid work environment 

• Employer paid Health Benefits and Spending Account that offer flexibility to meet your individual or family needs as of day one. 

• Defined Contribution Pension Plan with company matching that starts on your first day of employment. 

• Paid flex days and sick days 

• Vacation days 

• Maternity Leave Of Absence /Paternity Leave Of Absence top up


• Paid continuous learning and continuing development including designations. 

Why the Canadian Investment Regulatory Organization (CIRO): 

Our purpose and our impact:  

With offices across Canada - from Vancouver to Montreal, our mission is to promote healthy capital markets by regulating fairly and effectively so that investors are protected and confident investing in their futures. As regulators, we understand that we are all investors, and therefore a career with us is a purposeful career: protecting our future. 

Culture and Working Environment: 

Life at CIRO is purpose and performance- driven. We foster an inclusive culture where teamwork, a forward-thinking attitude, and integrity are at the core of everything we do. This creates an environment where employees thrive, grow, and are empowered to learn and contribute their best.  

Joining CIRO means becoming part of a dynamic and transparent organization that values accountability and is committed to maintaining the highest standards of regulatory oversight in the financial industry.  

Looking for a career where you can safeguard the integrity of Canadian markets? Join CIRO and be part of the team that secures our financial future.  

At CIRO, you’ll be part of an organization driven by Pride in Excellence, a strong Focus on Well‑being, and A Shared Purpose that connects our people to meaningful work. We’re committed to fostering an inclusive, supportive environment where you can grow and make an impact. Learn more about what it’s like to build your career at CIRO by exploring our Careers page: https://www.ciro.ca/about-ciro/careers

Our Commitment:  

CIRO is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CIRO will provide accommodation to job applicants with disabilities throughout the recruitment process. Should you require accommodation, please contact Human Resources.   

We are committed to creating an inclusive and barrier-free recruitment and selection process across Canada. We welcome applications from all qualified individuals and are dedicated to providing accommodations upon request for candidates participating in all aspects of the recruitment process, in accordance with applicable human rights and accessibility legislation. 

Our Recruitment Process 

• This posting reflects an active vacancy on our team 

• We use automated (AI) tools to assist with candidate sourcing and communications. Applications are reviewed by our hiring team and hiring decisions are made by people.  

• This role has a hiring range of $62,000 – 67,500 with the placement and offered salary being based on knowledge, skills, education/training and experience, as well as external market conditions and internal equity.  

While we appreciate receiving applications, only those applicants who closely meet the position requirements will be contacted. #LI-HYBRID #Hiring