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Responsible for processing, monitoring, maintaining and reporting of corporate and project-related accounts payable, accounts receivable, credit and collections, expense report processing, project payments and/or related financial transactions, on a timely basis in accordance with project, corporate and regulatory requirements. Liaise with the Sr. Manager, Accounting, Manager, Procurement, and other Finance team members, vendors, sponsors, project teams, regulatory authorities and other functional departments to respond to inquiries, investigate discrepancies, and fulfill ad hoc requests for information. Assist Finance team members with transaction entry, system testing, and/or ad hoc reporting as needed.
Transactional Processes
- Generate, review and/or submit invoices, payments, purchase/standing orders, overdue notices, corporate expenses and project pass-throughs and draws, ensuring accuracy of data and that documents are completed in accordance with corporate, accounting, project and regulatory guidelines.
- Investigate payment/billing queries from staff, project teams, project sites, sponsors and/or external vendors to resolve payment or billing discrepancies.
Project Finance
- Coordinate, monitor and process project site payments and recoverable expenses, including preparing site payments, logging site activity and creating site activity reports, written payment acknowledgements
- Respond to payment inquiries from sites, sponsors and project teams
- Create and distribute Regulatory (Sunshine reports), ad hoc departmental and/or project reports upon request.
Finance Support
- Respond to general inquiries, prepare and/or process journal entries and perform account reconciliations (accounts receivable and/or accounts payable) under the direction of the Sr. Manager, Accounting and/or Manager, Procurement, or other Finance team members
- Assist Sr. Manager, Accounting and/or Manager, Procurement, or other Finance team members with more complex (e.g. general ledger) reconciliations,
- Perform financial system testing activities on an as needed basis
- Provide training to internal users of financial systems in the proper use, or completion of, financial systems and processes.
- Manager user profiles (user setup and maintenance) in accounting systems
- Act as functional backup during the absence of other Accounting Coordinators.
Projects
- Support various special and ad hoc projects, including testing and documentation of processes.
- Identify and communicate opportunities for improvement with Finance team leadership
- Implement process improvements as directed.
Qualifications
- Applicants should have a minimum of a one-to-two-year post-secondary certification in a relevant field of study, or a minimum of one to three years of related work experience with ongoing training.
- An accounting specialty preferred.
- The successful candidate must exhibit the following skills: self-motivation with strong communication skills and a commitment to achieving positive results. Strong attention to detail and keenness to understand the importance of building collaborative relationships to achieve results. Ability to engage in continuous learning and self-development. Ability to continually foster teamwork.
- *Accommodations for job applicants with disabilities are available upon request
$47,500 - $79,000 a year
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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