Accounts Payable Specialist

• Review, code, validate, and process vendor invoices in accordance with purchase orders, internal policies, and applicable accounting standards.


• Monitor the AP inbox, investigate invoice exceptions, and resolve issues such as missing purchase orders, duplicate invoices, and autopay entries.


• Maintain accurate vendor records, verify new vendor information including tax identification and banking details, and manage vendor inquiries and disputes professionally.


• Prepare and execute weekly payment runs through ACH, checks, and electronic transfers while ensuring appropriate authorization, accuracy, and timely payment.


• Reconcile the AP subledger to the general ledger and support month-end close by recording accruals for unbilled expenses, validating expense classifications, and assisting with P&L variance analysis.


• Identify and resolve synchronization or system errors between AP and ERP systems, including NetSuite or comparable platforms.


• Maintain organized and audit-ready documentation and support compliance activities, including 1099 reporting requirements where applicable.


• Partner with Procurement, Accounting, and FP&A to improve invoice workflows, coding accuracy, payment processes, and cross-functional financial operations.


• Identify and implement process improvements that increase automation, efficiency, accuracy, and internal controls across the AP function.


• Adapt to evolving business priorities and take on additional responsibilities as needed.

Requirements

• 5+ years of experience managing full-cycle accounts payable processes in a professional finance or accounting environment.


• Strong working knowledge of US GAAP, particularly accruals, prepaids, expense recognition, and related accounting treatments.


• Experience working with NetSuite or a comparable enterprise resource planning (ERP) system.


• Bachelor’s degree in Accounting, Finance, or a related field.


• Intermediate Excel proficiency, including pivot tables, lookups, and basic formulas.


• Strong attention to detail and a high level of accuracy when handling financial transactions, records, and reconciliations.


• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines independently.


• Strong written and verbal communication skills, with the ability to collaborate effectively across finance and business teams.


• Familiarity with 1099 reporting requirements is an advantage.


• Experience with AP automation tools, system integrations, or finance process automation is preferred.


• Exposure to Procurement, FP&A, or broader cross-functional finance operations is beneficial.


• Experience working successfully in a remote or distributed team environment is an advantage.


• Ability to adapt quickly to changing processes, responsibilities, and business requirements.

Benefits

• Competitive base salary of approximately $48,000–$65,000 CAD, depending on skills, experience, education, and relevant training.


• Fully remote working arrangement for eligible candidates based in British Columbia or Ontario.


• Health, dental, and vision insurance plans for eligible full-time, permanent employees.


• Wellness incentives and quarterly wellness days.


• Flexible paid time off and paid holidays.


• 401(k) plan with employer matching.


• Employee engagement programs designed to support connection and collaboration across a distributed workforce.


• Opportunities for professional growth and increased ownership within a fast-paced technology environment.


• Opportunity to contribute to process automation and the development of scalable finance operations.