Department Administrator - Corporate Procurement Services

JOB TITLE: Department Administrator
JOB STRUCTURE: Hybrid - In Office 3 days per week (Tuesday, Wednesday, Thursday), Remote 2 days per week (Friday, Monday)
JOB LOCATION: Markham, ON (Hwy 7 & Leslie St.)

ABOUT THIS CAREER OPPORTUNITY

An exciting opportunity to be part of and support the Black & McDonald Corporate Procurement Services Team. The Department Administrator reports directly to the Director of Corporate Procurement. This role will assist with the overall administration of the department.

Duties and responsibilities include but are not limited to:

• Create and maintain item numbers for Company Inventory
• Build and maintain spreadsheets / databases for tracking procurement activities as required
• Data entry, collection and interpretation from various sources
• Update and revise necessary information on the Wire
• Documentation control – photocopy and collate documents for distribution, mailing and filing
• Facilitate Corporate Procurement Reports and Presentations
• Support with supplier evaluation and selection
• Initiate and track approval cycle
• Other administrative duties include booking meetings and travel, taking minutes of meeting, and submitting expense claims
• Promptly and professionally respond to all internal and external customers

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Continuous Learning
• Customer Focus
• Holds Self and Others Accountable
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• University degree will be an asset.

WORK EXPERIENCE REQUIREMENTS

• 1-5 years’ of office management/office administration experience
• Procurement knowledge would be an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Strong communication skills
• Competent in the use of all Microsoft Office applications (Excel, PowerPoint, Word, as a minimum)
• Demonstrated commitment to meeting and/or exceeding customer’s expectations
• Highly motivated, efficient and focused
• Proven ability to work in a fast-paced, high-volume work environment
• Comfortable with repetitive and high attention to detail tasks
• A real team player with the desire and ability to do whatever it takes to get the job done with a “Hand’s on” approach to tasks
• Result orientated and confident

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.