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This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Legal Administrative & Client Intake Virtual Assistant (Criminal Defense) in Canada.
We are seeking a highly organized and detail-oriented Legal Administrative & Client Intake Virtual Assistant to support a criminal defense practice. In this fully remote role, you will manage client intake, case administration, calendaring, filings, discovery organization, and ongoing client communication. You will work closely with the attorney to ensure accurate documentation, timely correspondence, and smooth operational workflows. This position is ideal for someone with prior legal support experience who thrives in a structured environment, maintains professionalism under pressure, and handles confidential information with discretion. You will play a key role in ensuring cases are efficiently managed and clients receive a high-quality service experience.
Accountabilities:
- Manage client intake processes, reviewing forms and entering information into case management systems.
- Maintain accurate client records, contact information, and case status updates.
- Support case administration, including document drafting, filing, and coordination with courts and agencies.
- Organize and maintain discovery materials and track deadlines to ensure consistency and compliance.
- Maintain and update attorney’s calendar, including court dates, client meetings, and deadlines.
- Communicate with clients to collect documents, confirm next steps, and provide updates professionally.
- Assist with billing, time entry, and general administrative tasks to support the law office’s operations.
- Prior experience in a law firm or legal support role (legal assistant, paralegal, intake specialist, or similar).
- Proficiency with case management systems (Clio preferred; training available).
- Familiarity with e-filing portals, court-related workflows, and document management tools.
- Strong written and verbal English communication; professional phone demeanor in high-stress situations.
- Excellent organizational skills and attention to detail, with the ability to handle confidential information.
- Comfort with Google Workspace, Microsoft Office, email, and online fax workflows.
- Spanish-speaking is a plus but not required.
- Competitive contractor rates with weekly payments.
- Flexible fully remote work with scheduled hours Monday through Friday, 9 AM – 5 PM PST (flexible based on client needs).
- Free training and opportunities for upskilling.
- Ongoing support and guidance from a professional community.
- Exposure to legal operations across multiple counties and agencies.
- Work as part of a collaborative, supportive team with access to resources and mentorship.
Requirements:
Benefits:
Why Apply Through Jobgether?
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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