Senior Administrative Services Assistant (1306-25-12)

We're on the lookout for top-tier talent to join our upper-tier municipality! If you're ready to take your career to new heights, learn from some of the best local government experts, or are just interested in being a part of positive work culture, where opportunities for growth and career advancement exist - we want to hear from you! Seize the opportunity to contribute to a future that will leave a lasting impact for generations. Take action today by applying and join us in shaping tomorrow together! 

Posting Details:

• Application Deadline: Friday, August 15, 2025 at 12:00pm 
• Position Status: Full-time, permanent
• Estimated Start Date: September 2025
• Openings: 1 vacancy
• Hourly Rate: $33.01/hr. - $38.84/hr.  (rate effective October 1, 2024)
• Hours per Week: 35 hours per week. Flexible and work-from-home arrangements are available for eligible employees.
• Position Location: Peterborough, Ontario. 
• Position Group: CUPE 1306
• Competition #: 1306-25-12

What you'll do:

The Senior Administrative Services Assistant provides senior level administrative support to the Peterborough County-City Paramedics department. This position contributes to the smooth and efficient operation of the department, by supporting communication, documentation and basic process improvement initiatives, while facilitating departmental financial oversight. This role ensures that leadership has the necessary administrative support to carry out responsibilities related to operations, planning and departmental administration. This position reports to the Chief of Paramedics.

• Administrative Expertise: Support the Chief of Paramedics and leadership team with high-level, confidential administrative coordination, managing communications, schedules, and reports in a dynamic and fast-paced environment.
• Data Driven Reporting & Accountability: Leverage your analytical skills to compile, analyze, and present critical departmental data for internal and external stakeholders, ensuring timely, legislated reporting and contributing to transparent, performance-based decision-making.
• Strategic Project & Process Improvement Support: Play a key role in advancing special projects and process improvements by coordinating timelines, drafting communications, and identifying efficiencies that align with County policies and operational excellence.
• Financial Coordination & Budget Monitoring: Coordinate departmental accounts payable and receivable processes, support the preparation and submission of tenders and proposals, and maintain accurate tracking of budget performance—monitoring revenue and expenditures to support informed financial decision-making.

In accordance with County Policy, a Vulnerable Sector Check that is acceptable to the County will be required as a condition of employment.

Selection Process: Get ready to showcase your skills! The selection process is expected to take place in mid-to-late August. Keep a close eye on your email to ensure you don't miss out on this exciting opportunity. 

This job is for you if…

• Our non-negotiables: You have post secondary education in Business Administration or equivalent.
• Experience: You have 5 years of recent administrative experience, preferably in a municipal environment, emergency response or healthcare setting. 
• Financial Acumen: Demonstrated knowledge of budget administration, with the ability to accurately track, report, and analyze financial data in support of department goals.
• Technical Proficiency: Possesses advanced skills in Microsoft Office and database systems to manage complex documentation, reporting, and communications.
• Service-Oriented Communication: Understands internal policies and workflows to support smooth communication and coordination between leadership, staff, stakeholders and allied agencies.
• Benefits: You want to work for an organization that offers paid time off, OMERS pension enrollment, access to an employee assistance program, and a benefits package that includes health, dental, disability coverage and life insurance. 
• Culture: You thrive in a collaborative team environment with a focus on growth and professional development opportunities. Wellness in the workplace is important to you, and you enjoy attending events, lunch-and-learns and more!
• Community: You take pride in serving a community that offers a diverse landscape, tourist attractions, a booming downtown scene, a lively arts community, and a strong local business sector.

Peterborough County embraces diversity and is an equal-opportunity employer. Accommodations are available for applicants with disabilities during the recruitment process. Join us in building a diverse and inclusive workplace! 

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used for the purpose of job selection.

If you require this information in an accessible format or would like a copy of the full job description, please contact the People Services Department at [email protected]. Candidates invited to participate in the selection process will be provided a full copy of the job description.