Safety Operations Administrator

Total Group is seeking a highly organized and adaptable Safety Operations Administrator to support both our administrative functions and field safety operations. This is a role ideal for someone who can manage office workflows while also contributing to safety coordination, training support, and occasional field-based work.

This position plays a critical role in keeping our operations running smoothly. Supporting project coordination, workforce logistics, and safety program delivery.

Key Responsibilities

Administrative & Operations Support

• Perform general administrative duties including data entry, paperwork filing, and document management

• Handle emails and phone calls with internal teams, external partners, and clients

• Assist with equipment tracking, organization, and light cleaning/maintenance of work areas

• Coordinate scheduling of safety personnel, training, and project deployments

• Manage documentation, certifications, and compliance tracking (ISN, client requirements, etc.)

• Assist with onboarding, employee communications, and record management

• Support quoting, invoicing, and general administrative workflows

Safety & Field Support

• Assist with coordination of standby rescue teams and safety coverage for projects

• Support training logistics and occasional instruction (depending on qualifications)

• Liaise between field teams and office to ensure smooth communication

• Provide general operational support during shutdowns/turnarounds

Qualifications

• Strong organizational and multitasking abilities

• Experience in administration, operations, or coordination roles

• Excellent communication skills (written and verbal)

• Ability to work in a fast-paced, project-based environment

• Safety industry experience or interest is considered an asset

• Certifications (CSE, First Aid, Rescue, etc.) are an asset but not required

• Experience working within or supporting an ISO 45001 Occupational Health & Safety Management System is considered an asset

Location Requirement (IMPORTANT)

This role is based out of the Elora/Guelph area. Priority will be given to candidates located within a 20-minute commute. Due to the nature of the role, only local applicants will be contacted.