Sales Assistant

About You:
You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too! Avison Young has been recognized as one of Canada's Best Managed Companies for the 15^th year in a row, with a Platinum Club designation! 

A rare and exciting opportunity to work with a high-performance industrial team at Avison Young. The role will be working directly with two Principals. The successful candidate must possess strong marketing and task management skills, exhibit excellent organizational skills, demonstrate an eye for detail, and must thrive in a fast-pace, team environment.  This is a sales assistant role with an opportunity to mentor and move into a brokerage role. 

The base salary is aligned with market data and is estimated to be $50,000 with the ability to achieve additional compensation through a bonus. This salary range reflects base compensation for the position across all Canadian locations. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity. This posting is for an existing vacancy withing our organization.

The responsibilities listed below are representative but not limited to the knowledge, skill and/or ability required:

• Assist in the creative design and development of marketing presentations, proposals, and other promotional collateral, in collaboration with the team, designers and Director of Marketing
• Field phone and e-mail inquiries from prospects, clients, and other real estate brokers
• Maintain knowledge of the market and the agents who work in the market
• Manage outsourcing of various tasks including advertising, video production, photography, print jobs and direct mail campaigns
• Courteous interaction and clear communication with all members of Avison Young sales and support team
• Punctual attendance to work and weekly meetings, and availability to work after normal business hours on specific tasks
• Great attitude — positive, always seeking to better our team, reaching out to bring value
• Professional representation of the team and company at networking and social events
• Preparation, control, and maintenance of legal documents (letters of intent, offers, proposals, commission agreements, listing agreements, amendments, waivers, extensions, and Multiple Listing Services agreements) throughout the deal and due diligence process
• Maintain and review property listings and manage expiry dates and prepare required documentation
• Maintain records of correspondence for property listings with agents and update client reporting as required
• Work closely with agents on various initiatives and special projects
• Coordinate deal processing with agents and Accounting Department
• Schedule meetings, appointments, property tours and travel plans
• Proofread copy for spelling, grammar and layout making appropriate changes, responsible of accuracy and clarity of final copy
• Provide administrative support for internal and external correspondence including file management, scanning, photocopying, organizing and distributing marketing materials

• Excellent written and verbal communication skills
• Ability to write reports, business correspondence and formal presentations
• Ability to read, analyze, interpret, and create general business documentation
• Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook, and Adobe (Adobe InDesign is a significant asset)
• Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
• Ability to work efficiently under pressure with multiple timelines and with limited direction/supervision
• Possess characteristic traits of independent thinking, self-starting initiative while working well in a team-oriented environment

Avison Young practices as an equal opportunity employer in all services locations around the world.  We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. 

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

Avison Young welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during the recruitment process. For those requiring assistance, information relating to the need for accommodation and accommodation measures will be addressed confidentially. 

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!