Senior Accounts Payable Administrator

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Title:  Senior Accounts Payable Administrator

Requisition ID: 199932

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Contributes to the overall success of the Marketing department by performing accounting duties ensuring specific individual goals, plans, and initiatives are executed / delivered in support of the team’s business strategies and objectives. 
 
Is this role right for you? In this role you will:  
• Process expenses for payment, including: coding invoices; ensuring monthly invoices are received in time for processing and GPO deadlines; self-assessing HST where required; ensuring compliance with divisional signing authority limits and corporate expense policies and procedures; monitoring and reconciling daily GL reports; preparing entries for amortization schedule; preparing, processing and coding re-accrual entries; work with colleagues to coordinate the distribution of invoices and follow-up with staff across the department regarding outstanding invoices; tracking and resolving accounts payable issues; verifying and approving vendor invoices issued through SmartBuy; creating purchase orders in SmartBuy; reviewing daily Coupa reports and updating the budget tracker when needed; ensuring all calculations are correct
• Support the maintenance of the budget tracker including: entering information from Coupa report into the budget tracker; preparing, coding and posting invoice information into the tracker; verifying expense information in Smartstream and the tracker is aligned; and reconciling GL reports
• Manage the record keeping of expenses by saving the invoices electronically in the shared folder
• Analyze the monthly actual spend by reviewing the invoices, collaborate with the business lines and other transits to allocate charges
• Provide operational support to Marketing’s senior management team including, but not limited to: operational risks and related risk management activities; Business Continuity Planning; Procurement; Audits; Enterprise Regulatory Compliance Management; Risk and Control Self-Assessment; NIRA; Records and Information Management; and Business Environment & Internal Control Assessments
 
Do you have the skills that will enable you to succeed? We'd love to work with you if you have: 
• University degree with Major in Business, Accounting or Marketing an asset
• 1-3 years of experience in financial management and/or accounting operations and administration
• Strong Excel skills
• Excellent communication and interpersonal skills
• Ability to build strong relationships with a diverse range of stakeholders including departmental management
• Strong planning and co-ordination skills required to simultaneously support multiple projects and complete deliverables on time
• Detail-oriented worker who seeks perfection
 
What's in it for you? 
• The opportunity to join a forward-thinking and collaborative team, surrounded by innovative thinkers
• A rewarding career path with diverse opportunities for professional development 
• Internal training to support your growth and enhance your skills
 

Location(s): Canada : Ontario : Toronto 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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