Senior Associate - Fund Administration

The
Senior Associate's primary responsibility will be preparation, including tasks related to medium to high-complexity fund
assignments and Special Purpose Vehicles (SPVs). This role is primarily
client-focused, with 80% of your work dedicated to client service functions and
20% allocated to essential administrative tasks. You will be responsible for
such duties and responsibilities that are typically associated with your
position, which include, but are not limited to the activities enumerated
below:

Client Service Functions:

As a Reviewer:

• Thoroughly reviews the work prepared by Associates to ensure accuracy
  and compliance
  
• Ensures that Net Asset Value (NAV) reports and other client deliverables
  are completed in line with the agreed timeline
  
• Communicates with clients via email and calls as needed
  
• Assists Associates and fellow Senior Associates with their deliverables
  as the need arises
  
• Prepares more complex deliverables as needed
  
• Sends open items to the client and agrees on the resolution
  
• Reviews NAV package/reports and working papers such as position and cash
  reconciliations, accruals, dividends, and interest
  
• Reviews investor statements, capital call/distribution notices, and confirmation
  letters, as applicable
  
• Reviews capital activities (contributions, withdrawals, calls and
  distributions, transfers)
  
• Reviews allocation file, including calculations of administrative and
  management fees, performance fees, carried interest, waterfall, and clawback,
  as applicable
  
• Reviews treasury portal entries and supporting document
  
• Reviews financial statements as needed
  
• Escalates critical issues to immediate superior promptly
  
• Ensures that handover notes are provided to North American counterparts
  for any items that require coverage during North American hours if based in the
  Philippines or India
  
• Demonstrates ownership of assigned responsibilities and follows HC
  Global’s best practices to service clients
  
• Gains a thorough understanding of the fund’s operating structure and
  agreement with client by reading the operating agreement, private placement
  memorandum, engagement letter, and other related documents
  
• Follows the policies and procedures of HC Global to maintain quality
  service to clients.
  

 As a Preparer:

• Maintains books and records and calculates NAV of the assigned Funds,
  including partners/investors allocation, as applicable
  
• Prepares NAV Package and financial statements
  
• Prepares investor statements, capital call/distribution notices, and
  confirmation letters, as applicable
  
• Calculates performance/incentive fees or carried interest, management
  and administration fees
  
• Records trade and non-trade transactions to Portfolio Accounting System
  (Geneva, Paxus, QB, etc.)
  
• Analyzes Portfolio pricing and use our independent pricing (Refinitiv)
  as appropriate
  
• Performs position and cash reconciliations
  
• Records accruals
  
• Prepares ad hoc reports as requested by immediate supervisor and/or
  clients or as needed based on agreement with clients
  
• Prepares audit schedules
  
• Gains thorough understanding of the fund’s operating structure and
  agreement with client by reading the operating agreement, private placement
  memorandum, engagement letter, and other related documents
  
• Follows the policies and procedures of HCG to maintain quality service
  to clients
  
• Enters wires to the treasury portal
  
• Escalates critical issues to immediate supervisor promptly
  
  

Administrative
Functions:

• Ensures
  timely and proper submission of timesheets to maintain accurate records of
  tasks completed and facilitate efficient payroll processing
  
• Actively
  engages in group activities to cultivate a collaborative work environment,
  exchange knowledge, and contribute meaningfully to team objectives
  
• Attends
  and completes all mandated training programs to enhance skill sets, stay
  abreast of industry developments, and ensure compliance with regulatory
  mandates
  
• Maintains
  a comprehensive understanding of relevant best practices and client-specific
  agreements to guarantee adherence to established standards, mitigate potential
  risks, and deliver services of exceptional quality
  
• Demonstrates
  flexibility, adaptability, and a willingness to contribute to the team's
  overall goals by performing additional duties assigned by Supervisors and
  Managers.
  

In addition to the
above functions, the Senior Associate may also be expected, from time to time,
to assist in other non-operations work, as the need arises, and as determined
by the Immediate Superiors, Group Heads, and Managing Directors.

Requirements

Job
Qualifications:

• Graduate of bachelor’s degree in accountancy or equivalent of work
  experience in the same industry
  
• A Certified Public Accountant (CPA), Chartered Accountant, Chartered
  Professional Accountant a plus
  
• Must have at least 2-3 consecutive years of experience as an
  accounting or finance professional
  
• Experience in Fund Administration, Asset Management Audit or a
  similar field is an advantage
  
• Proven experience in managing staff
  
• Strong team player with the ability to work independently and
  collaboratively
  
• Has a good business understanding of financial concepts and
  procedures
  
• Analytical and detail-oriented
  
• Flexibility to expand work hours as necessary and support business
  needs