Why Join Holiday Group?

• Join a Canadian leader with over 70 years of industry expertise.
• Flexible schedule, hybrid work model, 35‑hour workweek.
• Full benefits package: medical, dental, life, disability.
• 5 paid personal/sick days per year.
• Supportive, collaborative team environment.
• Free parking on site.

Role Overview

As a Senior Import Coordinator, you will play a key role in supporting import operations and managing the full sample → development → production → pre‑shipment execution cycle.

You will be responsible for:

• ensuring data accuracy,
• coordinating with international suppliers,
• monitoring timelines and milestones,
• preparing import‑related documents,
• and ensuring a clean handoff to the Logistics team.

This position is ideal for a detail‑oriented, proactive professional with 5+ years of experience in import, production, or sourcing.

Key Responsibilities

Sample Tracking & Product Development

• Coordinate sample requests, arrivals, reviews, comments, and approvals.
• Collaborate with Product, Design, Marketing, Compliance, and QC teams.
• Maintain up‑to‑date sample, testing, packaging, and development trackers.

Production Follow‑up & Supplier Coordination

• Maintain and update production timelines: samples, PP approvals, production progress, ex‑factory dates.
• Validate supplier timelines and raise risks or delays proactively.
• Communicate changes, dependencies, or issues to relevant teams.

PO Management, Data Accuracy & Documentation

• Create and update purchase orders in the ERP (pricing, quantities, dates, approvals).
• Validate quotes, quantities, specifications, packaging, and customer/licensor requirements.
• Ensure accurate data handoff to Finance, Logistics, Demand Planning, and cross‑functional teams.

Advanced Import Support 

• Prepare and verify pre‑shipment documents (commercial invoice, packing list, logistics information).
• Monitor and track ETD/ETA updates provided by suppliers or agents.
• Identify discrepancies (quantities, delays, missing documents) and escalate when required.
• Support Logistics by ensuring clean, complete documentation packages.

Tools, Systems & Process Improvement

• Maintain and optimize trackers (Excel, Monday.com or equivalent).
• Contribute to improving templates, SOPs, workflows, and shared folders.
• Ensure consistent documentation structure and department organization.

Cross-Functional Collaboration

• Serve as the main coordination point between:
  Product, Design, Marketing, QC, Compliance, Logistics, Finance, Demand Planning, and suppliers.
• Participate in internal milestone meetings and provide structured status updates.

Experience & Education

• 5+ years of experience in import operations, production coordination, sourcing, or product operations.
• Experience working directly with overseas suppliers (Asia strongly preferred).
• Degree in business, supply chain, fashion, international trade, or related field.

Technical Skills

• Strong Excel skills (lookups, filters, formulas).
• Experience using an ERP (JDE, SAP, NetSuite, or similar).
• Knowledge of basic import documentation (invoice, packing list).
• Familiarity with Monday.com or project management tools is an asset.
• Understanding of Incoterms and general import/export workflow.

Soft Skills

• Highly organized and detail‑oriented.
• Strong communication skills (written and verbal).
• Ability to manage multiple priorities and deadlines.
• Analytical mindset with problem‑solving abilities.
• Proactive, resourceful, and eager to improve processes.

About Holiday Group
Holiday Group is a leading Canadian manufacturer and distributor of luggage, handbags, and fashion accessories, proudly offering collections under well-known brands such as Travelpro, Atlantic, Roots, Bench, and David Jones. From timeless handbags to innovative travel solutions, our products are designed to combine style, function, and accessibility, and are available in major retailers and specialty boutiques across Canada.