Site Administrator (Fly-In/Fly-Out Opportunity from Edmonton or Calgary)

Tacten is currently seeking a Site Administrator to join our team at various sites across Northern Alberta, with a primary focus on operations and turn-around support for our client site near Fort McMurray, AB!

This is a site-based position responsible for daily client billing, coordinating travel and accommodations, maintaining administrative records, and supporting daily operational needs.

Position Details:

Position Type: Temporary Full-Time, site-based position supporting the upcoming turnaround season. Must be comfortable working in a remote, industrial environment. 

Start Date: ASAP

Travel & Accommodations: Camp Accommodations and Flights are provided from Alberta Hubs - Calgary or Edmonton.

• Process and submit site payroll data accurately and on time
• Client billing, including collecting and entering required documentation
• Perform data entry, tracking, and reporting using Microsoft Excel and other internal systems
• Coordinate and book flights, camp or hotel accommodations in accordance with company travel policies
• Provide timely travel documentation including booking confirmations, itineraries, maps, directions, and instructions
• Support the project team with general administrative tasks and day-to-day coordination

Skills & Qualifications:

• Proficiency in Microsoft Office Suite, especially Excel and Outlook; ability to manage spreadsheets, perform data entry, and work with PDFs and scanned documents

• Strong attention to detail and accuracy in administrative and financial tasks

• Experience with payroll and billing processes in a field or industrial environment is an asset

• Ability to thrive in a high-pressure, team-based setting

• Strong organizational, problem-solving, and communication skills

• Familiarity with client booking or scheduling systems is considered an asset

• Ability to interpret and follow company policies and procedures effectively

Education & Experience:

• College Diploma or Certificate in Business, Office Administration, or a related field (or equivalent experience)

• Minimum of 2 years’ experience in a similar administrative role, preferably in an industrial site setting

• Experience working in unionized environments is an asset

• Must be able to pass a pre-access D&A test

The strength of Tacten lies in its outstanding people. As a rapidly growing, intensely innovative, international public held company, the opportunities to pursue challenging and diverse career development paths are vast.

Complemented by an attractive hours-based benefits program, Tacten offers extensive training, courses and progression opportunities. Working on a variety of projects across industries such as Oil and Gas, Civil, Construction and Engineering, we can ensure your career stays diverse, interesting, and safe!

Join our team at Tacten and embark on a rewarding journey where you will contribute to the company's growth and success while advancing your career. Apply now to be part of our dedicated team of professionals.

For 20 years, Tacten has been leaders of innovation in delivering an integrated industrial services model based on composite crews, multi-disciplined trades, certified IRATA personnel and customized access optimization programs to industry’s largest clients in the world’s harshest environments.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Tacten employs dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Please note we will consider accessibility accommodations to applicants upon request.

The company utilizes AI enabled tools to organize candidate responses. These tools may be used in the screening or assessment of applicants.