Specialist, Project Management

Are you interested in joining the Toronto Blue Jays Facility Management Team? This is your chance! 

The Toronto Blue Jays are looking for a Specialist, Project Management 

Overview 

The Project Specialist, Project Management provides dedicated administrative, financial, and analytical support for capital expenditure (CAPEX) construction and facilities projects for the Toronto Blue Jays. This role supports the end-to-end capital project lifecycle—from budgeting and procurement through execution and close‑out—ensuring accurate cost control, strong documentation management, and well‑supported capital planning and decision‑making. 

The position is structured to be approximately 80–90% focused on CAPEX administration and project controls and 10–20% focused on business case development and capital lifecycle planning support. 

This is a unique opportunity to play a pivotal role in enhancing and maintaining a best-in-class ballpark experience for staff, fans, and players supporting the long-term vision of excellence for the Toronto Blue Jays. 

This role may be for you if: 

• You thrive in a hands-on environment and lead by example 

• You’re recognized for your exceptional communication skills and your ability to build strong relationships with stakeholders at all levels 

• You enjoy working in a fast-paced environment and can pivot quickly to respond to evolving priorities 

• You’re energized by working on diverse projects that support business objectives ranging from fan and player amenities to infrastructure enhancements 

Responsibilities 

CAPEX Administration & Project Lifecycle Management 

• Administer end-to-end CAPEX financial controls, while partnering with Finance to ensure consistent monthly reporting, accurate forecasting, and timely reconciliation. 

• Support CAPEX procurement by compiling quotes, tracking purchase orders, coordinating delivery of capital assets, and managing vendor and contractor invoicing. 

• Maintain accurate, auditable records of capital expenditures, contractual commitments, and supporting financial documentation. 

• Organize and manage all CAPEX project documentation, including contracts, correspondence, submittals, change orders, and close-out packages. 

• Compile cost and quote data to support CAPEX budget development, business cases, approvals, audits, and post project reviews. 

Business Case Development & Capital Lifecycle Support  

• Support Project Managers and the Senior Director in the development of CAPEX business cases, including cost breakdowns, assumptions, timelines, and supporting documentation. 

• Compile and analyze historical cost data, estimates, vendor quotes, and prior project information to inform capital planning and investment decisions. 

• Assist with preparing decision support materials, summaries, and presentations for capital approval and governance forums. 

Project Management & Long-range Planning 

• Support capital lifecycle planning by tracking planned projects, estimated costs, timelines, and dependencies across the CAPEX portfolio. 

• Assist with maintaining long-term capital plans and ensuring alignment between approved projects, in‑flight work, and future planning horizons. 

• Provide support with project execution, including coordination with vendors, monitoring progress against scope and schedule, and ensuring documentation and financial controls remain up to date throughout the project lifecycle. 

• Contribute to post project reviews and lessons‑learned documentation to support continuous improvement and best‑in‑class capital practices. 

Inventory Management  

• Track, document, and maintain up-to-date inventory records for all FFE across venues, storage locations, and event spaces 

• Act as the central go‑to resource for inventory availability, location, condition, and usage 

• Coordinate and communicate inventory movements, including requests to add, remove, reallocate, or temporarily deploy assets for events or projects 

• Ensure changes to inventory status (e.g., in use, in storage, damaged, retired) are accurately captured and communicated 

• Assist with audits, reconciliations, and process improvements related to inventory control and asset management 

Qualifications 

• 3-5 years of experience in project administration or project coordination, preferably supporting CAPEX, construction, facilities, or infrastructure projects. 

• Strong financial aptitude, including experience with invoice processing, budget tracking, cost reporting, and reconciliation. (Oracle)  

• Proficiency with project or work management platforms (e.g., Monday.com, ClickUp); experience with similar tools considered an asset. 

• Highly organized, self-directed, and proactive, with the confidence to seek clarification, ask informed questions, and escalate issues to ensure accuracy and alignment. 

Salary: The anticipated base compensation range for this role is $60,000 - $70,000. Actual base pay offered within this range may differ based on a range of factors, including individual experience, education, skills, and organizational needs.  

In addition to your base compensation, you will enjoy discretionary bonus opportunities, vacation entitlements, a comprehensive benefits package, and front‑office perks that reflect the excitement and community of working in baseball. 

Position Status: Vacancy 

WHAT WE OFFER TO YOU 

• Commitment to our team - we want you to succeed!   

• Ongoing, hands-on training to help you develop your skills  

• Excellent employee discount to use towards Blue Jays gear  

• A unique employment experience working for the only MLB team in Canada

The Blue Jays have a strong commitment to diversity, accessibility, and inclusion. Everyone who applies for a job will be considered. We encourage individuals from underrepresented groups to apply and join us in shaping the future of our club. Together, we will build a team that reflects the richness of the game and the communities that we represent. 

Throughout the recruitment process, we are dedicated to working with candidates who have accessibility needs to ensure they have the necessary support to perform at their best. Questions regarding accessibility throughout the recruitment process can be directed to [email protected].