Team Administrator

Position Summary:

Wasauksing First Nation is accepting applications for a Team Administrator. Under the Supervision of the Director of Social Services, the Team Administrator Worker helps with administrative duties that require a high degree of self-motivation and independent work skills. They work as part of a multi-functional team where members are expected to possess knowledge, respect, and sensitivity to the Anishinaabe culture. The candidate would be a part of a team expected to be committed to helping First Nation families strengthen and achieve a healthy level of well-being.

Job Duties & Responsibilities:

• Coordinate daily office operations to ensure efficiency and productivity.


• Managing complex team calendars, scheduling recurring meetings, and booking conference rooms or virtual meeting links


• Respond to general inquiries, receive, forward and distribute telephone, email, and messages appropriately.


• Coordinate office maintenance and liaise with building maintenance.


• Liaise with the kitchen coordinator to organize bookings and logistics to support meetings and events.


• Organize internal meetings, team events, and training sessions.


• Identify opportunities to improve office processes and efficiency.


• Maintaining staff inventory and supplies, follow up with


• maintenance work orders and assist with all aspects of program operation.


• Prepare for staff meetings and gather documents as requested.


• Perform timely service team filing and updating.


• Assist in opening and closing the facility at the beginning and end of the day as required.


• Participate in and organize staff meetings and seminars, and provide accurate, detailed notes as required.


• Maintain accurate tracking and reporting of departmental data.


• Complete administrative requirements for new or closing files.


• Work effectively with co-workers, balance and prioritize multiple requests.


• Participate constructively as a team member in staff meetings, seminars, and training sessions as required.


• Create and keep an organized work environment/workstation.


• All other duties as assigned by the Manager or Direct Supervisor.


• Adhere to all policies and procedures of Wasauksing First Nation and any other relevant policies and procedures from external agencies and partners

Education & Experience:

• Grade 12 graduate with a degree or diploma in a related field.


• 2 to 3 years of relevant experience in both administrative roles and or social positions.


• Experience in social services is an asset.
  
  

Other Requirements: 

• Strong organizational and time-management skills; ability to prioritize tasks and meet deadlines.


• Proficiency in the use of word processing, spreadsheets, databases and other computer software and applications an asset.


• Must have proven ability to work independently as well as in a team setting.


• This position requires the individual to work with various families, youth and children. To protect children, youth and vulnerable persons, Wasauksing First Nation requires the individual to provide a vulnerable sector check.

Applications must be received no later than May 25, 2026 @ 4:00 pm